What the buyer needs
AI summaryThe buyer requires printing and mailing services for diplomas, certificates, and diploma covers for a government authority in Sacramento, CA. The contract spans a five-year period. Work specifications require 8.5 x 11 Archival Quality/Acid-free Para Ivory color #70 paper, black raised thermography for the masthead and body text, offset printed watermarks, and two gold engraved and burnished seals. Inks must be rich, non-fading black that match or harmonize. Performance of the work will occur offsite. Only onshore USA organizations are eligible to apply. The buyer is seeking proposals for the budget and has set a deadline for all question submissions of no later than October 18, 2026.
Scope of work
- Printing and mailing of diplomas, certificates, and diploma covers
- Diplomas size 8.5 x 11, Archival Quality/Acid-free Para Ivory color #70 paper, black raised thermography text
- Steel die engraved University Seal and CSU Seal with gold ink and bright burnished finish
- Digital or email official signatures inclusion
- Option for student-requested certified electronic diplomas
- Direct customer service support and designated University staff access to view order status
- Detail itemized order invoicing and direct shipping service
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Product Quality and Technical Capabilities | 20 points |
| Qualifications and Experience | 20 points |
| Implementation and Operational Plan | 15 points |
| Customer Service Plan and Support | 10 points |
| Service Levels and Turnaround Times | 10 points |
| References | 5 points |
| Small Business (SB) Preference | 5 points |
| Disabled Veteran Business Enterprise (DVBE) Incentive | 5 points |
| Cost of Product and Services | 30 points |
Minimum qualifications
- Onshore (USA Organization Only)
- Mandatory 3 percent Disabled Veteran Business Enterprise (DVBE) participation
- Demonstrated experience providing similar services to higher education or public-sector organizations
- Capability to provide dedicated customer service telephone support and order tracking access
Documents to include with your response
- Cover Letter signed by an authorized officer
- Representative product samples
- Key personnel experience and roles
- Service delivery model details
- Customer service plan
- Minimum of three client references
- Appendix C - Bidder Declaration (GSPD-05-105)
- Appendix D - Cost of Product and Services
- Appendix E - Terms and Conditions Certification
- Small Business preference and/or DVBE documentation (if applicable)
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted to PlanetBids at https://pbsystem.planetbids.com/portal/15739/portal-home. Physical representative product samples must be delivered to Procurement and Contract Services Department, 6000 J Street, Sacramento, CA 95819.