What the buyer needs
AI summaryThe buyer requires professional consulting services to develop a long-term water meter replacement and modernization strategy. The requested scope includes identifying opportunities to improve data collection, leak detection, customer service, and billing efficiency, while comparing lifecycle costs, benefits, risks, and service implications of current versus recommended approaches. The strategy must support future meter replacement programs, monthly billing, customer portal opportunities, future billing software upgrades, and compatibility with multiple meter brands, radio, mobile-read, and Advanced Metering Infrastructure technologies. Only onshore Canadian organizations are eligible to bid, and vendors must perform the work offsite. Interested bidders must pay and register on the tendering authority's website to obtain the unmarked Request for Proposals document. Bidders must submit all questions no later than October 27, 2026. The buyer seeks proposals to establish the budget, but the provided text omits submission methods, submission deadlines, evaluation criteria, and the contract term.
Scope of work
- Develop a long-term water meter replacement and modernization strategy
- Evaluate alternative meter reading and data collection approaches including manual, AMR, and AMI
- Assess existing meter inventory, reading methods, and software integration requirements
- Prepare a business case, financial analysis, lifecycle cost assessment, and risk assessment
- Evaluate ownership models including City-Owned and Network-as-a-Service
- Develop procurement, implementation, and delivery strategies
- Deliver replacement program strategy reports and cost estimates
- Provide optional implementation phase services at the City's sole discretion
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Profile, Team Qualifications, and Relevant Experience | 40 |
| Project Understanding | Not specified |
| Project Management and Quality Control | Not specified |
Minimum qualifications
- Registered as a Plan Taker with a Bidding System Vendor Account on bids&tenders
- Experience developing water meter replacement, asset management, and lifecycle strategies
- Experience evaluating, selecting, and implementing water metering technologies
- Experience assessing and integrating meter reading, data management, and billing software
- Experience preparing business cases, lifecycle cost analyses, and financial assessments
- Experience planning and implementing municipal water meter replacement programs
- Hold a valid City of Nanaimo or Inter-community business license
- Provide a WorkSafe BC Clearance Letter showing organization in good standing
Documents to include with your response
- Resumes of key personnel including subconsultants
- Details of three (3) similar or greater magnitude contracts with client references
- Project understanding and challenge response statement
- Description of project management methodology and schedule control tools
- Description of internal quality assurance and control program
- 4393 Water Meter Study Proposal
- Conflict of interest declaration
- Signed electronic submission by an authorized representative
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted electronically using bids&tenders e-Procurement at https://nanaimo.bidsandtenders.ca/Module/Tenders/en. Responses must be in a single submission in specified file formats (DOCX, XLSX, PDF, etc., excluding DOC, XLS, EXE).