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This RFP has expired (deadline Nov 11, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Professional Services RFPs.
Expired

Photography and Audio-Visual Documentation for National Dissemination Seminar on Research Findings

Buyer
Max Foundation Bangladesh
Place of performance
Offsite / Bangladesh
Response deadline
Nov 11, 2026Deletes on Nov 25, 2026
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What the buyer needs

AI summary

The Max Foundation Bangladesh requires a professional national photography and audio-visual provider to document a national-level dissemination seminar under the Healthy Village in Urban Programme. The requested scope includes pre-event planning, full photographic coverage, full event video recording with clear audio, short communication clips, edited outputs, and the transfer of raw files. Only Bangladesh organizations operating onshore are eligible to bid, and applicants can be individuals or firms. Bidders must submit one zipped electronic application via email to Kumkum Sazia Kutubuddin at [email protected] or online, adhering to the deadline specified in the advertisement. Proposals are evaluated based on relevant experience, which carries a weight of 20 percent. The buyer seeks a short-term national contract, and bidders must submit a detailed, itemised financial proposal budget.

Scope of work

  • Develop documentation plan and shot list in consultation with MFB
  • Visit or review event venue to plan camera positions, lighting, and audio capture
  • Provide event, speaker, panel, participant, and group photography
  • Deliver same-day edited photographs for media and social media use
  • Full event video recording with clear audio of speakers and presentations
  • Produce short video clips for communication purposes
  • Produce edited highlight video/video documentary of agreed length with approved branding
  • Hand over all edited high-resolution photographs and raw photo/video files

How proposals are evaluated

CriterionWeight / scoring
Quality of portfolio35%
Relevant experience20%
Proposed approach, equipment and timeline15%
Team composition10%
Financial proposal20%

Minimum qualifications

  • Onshore Bangladesh Organization Only
  • Demonstrated experience in professional event photography and videography
  • Experience documenting seminars, conferences or events for NGOs, development partners, research institutions or government
  • Professional photography, video, lighting and audio equipment
  • Video editing capacity
  • Ability to deliver outputs within short timelines

Documents to include with your response

  • Technical Proposal
  • Financial Proposal
  • Consultant/firm profile (not more than 3 pages)
  • Application letter explaining suitability for the work
  • CVs of the proposed team
  • Portfolio of similar work, including photo samples and video links
  • TIN certificate (for individuals)
  • Trade license/registration, VAT, and TIN registration (for firms)

How to submit

Method
Electronic via Email
Instructions
Submit all application package documents as one ZIP folder via email to [email protected] no later than the deadline specified in the advertisement.