What the buyer needs

AI summary

Southern West Virginia Community and Technical College seeks a vendor to manage and operate bookstore services, including an on-site store in Charleston, WV, or a virtual store. The scope encompasses supplying printed textbooks, e-books, software codes, and student kits; executing web-based and electronic textbook adoptions; conducting online and physical book buybacks; and selling office supplies, logo merchandise, and clothing. Only USA organizations are eligible to bid. Bidders must submit questions in writing by October 01, 2026. Proposals are due by November 02, 2026, at 3:00 PM EST, and vendors can submit them digitally via email or as an original and one physical copy. Evaluation uses a 100-point scale: up to 40 points for qualifications, experience, and background; 30 points for services; and 30 points for price. Bidders must score at least 49 points on technical criteria to have their pricing opened.

Scope of work

Management and operation of an on-site bookstore and virtual store
Provision of printed textbooks, e-books, software codes, and student kits
Implementation of web-based and electronic textbook adoption methods
Conducting periodic book buybacks online and in-person
Sale of basic office supplies
Sale of logo merchandise
Sale of clothing and accessories
Integration with Ellucian Banner ERP

How proposals are evaluated

Criterion	Weight / scoring
Qualifications, Experience and Company Background	40 points
Services	30 points
Price	30 points

Minimum qualifications

Onshore USA Organization Only
Vendor registration with the WV Department of Administration Purchasing Division for contracts exceeding $25,000
Compliance with the West Virginia Secretary of State including business license
Not debarred by the federal government

Documents to include with your response

Title Page (Exhibit D) or Cover Letter
Statement of qualifications of assigned personnel
Description of firm size and related experience
Proposed work plan and completion schedule
At least three references with names, phone numbers, and addresses
Pricing Information in a separate sealed envelope
Exhibit A Vendor Registration Form
Exhibit B Taxpayer Identification Form W9
Exhibit C Purchasing Affidavit
Exhibit E Agreement Addendum (WV-96)

How to submit

Method: Electronic via email or physical delivery
Instructions: Deliver an original and one copy in a clearly marked envelope along with a digital copy preferred via email to [email protected]. Pricing must be in a separate sealed envelope labeled PRICING INFORMATION. Proposals limited to 25 pages.