About this opportunity
AI summaryBoone County is seeking a qualified US-based vendor to design and install a GPS system in the golf cart fleet for two Boone County Golf Courses: Boone Links Golf and Event Center in Florence, KY, and Lassing Pointe Golf Course in Union, KY. The contract requires supplying golf cart hardware featuring at least 9-inch weather-resistant touchscreens wired to cart power, as well as management software for staff that supports golf course mapping, cart tracking, geofencing alerts, and messaging. Only onshore US organizations are eligible to bid. Proposals must be submitted electronically through the Boone County procurement portal by November 9, 2026, at 2:00 pm. Written questions must be submitted via the procurement portal's Q&A tab by November 5, 2026, at 5:00 pm. Evaluation criteria award up to 20 points for nonfinancial portions, 30 points for vendor qualifications and experience, and 50 points for price/value.
Buyer and opportunity details
- Client
- Boone County
- Solicitation No.
- BCFY27-26
Scope of work
- Design and install a complete golf-cart GPS system for approximately 150-160 golf carts
- Provide GPS units with at least 9-inch diagonal touch screens mounted to cart roofs
- Provide management software with mapping, cart tracking, geofencing alerts, and messaging
- Install GPS management software on computers, tablets, and smartphones
- Provide staff training on the management software
- Account for removal of GPS units in December 2028 and installation onto a new fleet if term exceeds 2 years
- Provide full warranty for GPS units and software for the duration of the agreement
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Evaluation of Nonfinancial Portions of the Proposal that meets desired scope of services | 20 |
| Quality of Equipment/Software proposed | 30 |
| Price / Value | 50 |
Minimum qualifications
- At least three (3) references for relevant work performed within the past two (2) years, with at least two (2) from public agencies
- Required permits, licenses, and certificates as required by federal, state, and local laws
Documents to include with your response
- Proposal Narrative
- Deviations and Exceptions
- Installation Schedule
- References
- KRS Resident Bidder Status (if applicable)
- KRS Qualified Bidder Status (if applicable)
- W9 Form
- Certificate of Insurance
- Name and Title of Authorized Representative
- Terms and Signature Confirmation
Key dates
- Issue Date
- October 26, 2026
- Newspaper Advertisement Date
- October 26, 2026
- Question Submission Deadline
- November 5, 2026, 5:00pm
- Question Response Deadline
- November 6, 2026, 5:00pm
- Bid Submission Deadline
- November 9, 2026, 2:00pm
How to submit
- Method
- Electronic via the County's electronic bidding system
- Instructions
- Submit via https://secure.procurenow.com/portal/boonecountyky. Narrative proposal must be uploaded in PDF format under Section 8, Required Submittals. Paper, emailed, late, or faxed proposals are not accepted.
Contract details
- Place of performance
- Boone Links Golf and Event Center (19 Clubhouse Drive, Florence, KY 41042) and Lassing Pointe Golf Course (2266 Double Eagle Drive, Union, KY 41091)
- Insurance and bonding
- Commercial General Liability: $1,000,000 each occurrence, $2,000,000 general annual aggregate, $2,000,000 products/completed operations. Auto Liability: $1,000,000. Workers Compensation: Statutory limits. Employer Liability: $1,000,000. Umbrella/Excess Liability: $2,000,000. Property insurance covering vendor machinery and equipment. Certificate naming Boone County as additional insured required within 15 calendar days.