About this opportunity
AI summaryThe Stratford Public Schools is requesting proposals for RFP #2027-13 to provide comprehensive school safety and security audit services, along with emergency preparedness and support. The selected vendor must establish a current, independent baseline of safety and security conditions across all district schools, offices, grounds, and operations. Key deliverables include evaluating physical security, emergency plans, policies, procedures, and technology, as well as conducting stakeholder engagement, tabletop exercises, and reunification planning. Proposals will be evaluated on methodology, qualifications, experience, proposed services, cost, overall value, and proposed technology safeguards. Eligible respondents must be USA-based organizations whose proposed team members possess direct K-12 professional experience in operations, safety, emergency preparedness, or educational leadership. A pre-bid meeting takes place on October 29, 2026, and all questions are due by November 5, 2026. Applicants must submit five printed hard copies in a sealed package digitally via email, online, or physically by mail. The district has not established a fixed budget and requests respondents to submit a competitive, not-to-exceed price.
Buyer and opportunity details
- Client
- Stratford Public Schools
- Solicitation No.
- 2027-13
Scope of work
- Districtwide safety and security audit across schools and facilities
- Evaluation of physical security, emergency operations plans, policies, and technology
- Multilingual stakeholder surveys, interviews, and focus groups
- Two facilitated scenario-based tabletop discussion exercises
- Full operational reunification exercise with limited student participation
- Final audit reports and in-person leadership and Board presentations
- Twelve-month implementation coaching with monthly sessions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost in conjunction with methodology, qualifications, experience, proposed services, and overall value | Not specified |
| Rigor, comprehensiveness, practicality, and K–12 applicability of proposed methodology | Not specified |
| Security, suitability, and overall effectiveness of technology and data-management approach | Not specified |
Minimum qualifications
- Direct professional experience working within K–12 school environments in operational, safety, emergency management, or leadership roles
- Three references from comparable public-school safety and security assessments completed within the past five years
Documents to include with your response
- Proposal addressing methodology, project schedule, and proposed technology
- Three public-school references
- Cost proposal with not-to-exceed price and unit-cost methodology
- Description of security controls, data-storage, encryption, and deletion practices
- Disclosure of actual or potential conflicts of interest and affiliated entities
- Signed Addendum #1 acknowledgement form
Key dates
- Addendum 1 date
- 27th October, 2026
- Pre-bid meeting
- October 29, 2026
- Questions due
- November 5, 2026
How to submit
- Method
- Sealed package
- Instructions
- Submit five (5) printed hard copies printed double-sided, loose-leaf (unbound) without staples, ring-punched binders, or bound pages. May be secured with releasable binder clip.
Contract details
- Term
- Initial audit phase plus a twelve-month implementation-support period following delivery of the final audit
- Place of performance
- Stratford Public Schools facilities, Stratford, CT
- Insurance and bonding
- Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate; Automobile Liability: $1,000,000 CSL; Workers' Compensation: Statutory; Employers Liability: $500,000; Professional Liability (E&O): $2,000,000; Cyber Liability: $2,000,000; Umbrella Liability: $2,000,000. Town of Stratford, Stratford Board of Education, and Stratford Public Schools named as Additional Insured, Primary & Non-Contributory with Waiver of Subrogation.