About this opportunity
AI summaryThe City of Upper Arlington seeks architectural and engineering design professional services for the expansion and renovation of Fire Station #71 located at 2095 Arlington Avenue. Scope includes schematic design, design development, construction documents, construction administration, and constructability and value-engineering collaboration with the CMaR and OR during preconstruction. Work must be performed onsite by USA-only organizations. Applicants must submit proposals online or by email by November 13, 2026, at 11:00 AM. Submit all questions by November 09, 2026. Bidders must quote firm prices valid for 60 calendar days. Proposers must provide cybersecurity intrusion detection plans and outline any proposed contract terms that conflict with the city's required terms.
Buyer and opportunity details
- Client
- City of Upper Arlington
- Solicitation No.
- UA26-61
Scope of work
- Preliminary review of existing conditions and MSA feasibility plans
- Development of a comprehensive public engagement plan and facilitation of community open houses
- Creation of two to three distinct design concepts exploring layout, historic preservation, and neighbor impact
- Schematic design, design development, and construction documents development
- Coordination with Owner's Representative design review and Construction Manager at Risk preconstruction input
- Sustainable design and energy-efficiency analysis with life-cycle cost evaluation
- Bidding and CMaR coordination including subcontractor bid package development and GMP negotiation support
- Construction administration, commissioning participation, and closeout documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm experience with public safety facilities, historic renovation, and occupied-facility phased construction | Not specified |
| Proposed approach to community public engagement process | Not specified |
| Staffing, team member qualifications, and organizational approach | Not specified |
| Cost for services (fixed fee proposals for Phase 1 and Phase 2) | Not specified |
Minimum qualifications
- Experience with the design of public safety facilities, particularly fire stations
- Experience with historic building renovation and preserving historic exterior character
- Experience with occupied-facility phased construction to maintain ongoing operations
- Experience working with the Construction Manager at Risk (CMaR) project delivery model in Ohio
Documents to include with your response
- One-page Cover Letter
- Firm Overview and History
- Five-year project experience records for fire station/public safety projects
- Claims and dispute resolution history
- Proposed Project Approach (public engagement, operational phasing, neighbor impact mitigation)
- Organization Chart and Resumes of key assigned team members
- Separate Fixed Fee Proposals for Phase 1 and Phase 2
- Four public client references
- Conflict with Required Contract Terms (if applicable, on front page)
- Signed Acknowledgement of Required Contract Terms
Key dates
- Issue Date
- October 23, 2026
- Questions due
- November 9, 2026 by 4:00 P.M. EST
- Close Date and Time
- November 13, 2026 @ 11:00 AM
- Interview Notifications
- November 2026
- Interviews
- December 2026
- Anticipated recommendation
- December 2026
- Phase 1 Agreement executed
- December 2026 / January 2027
- Engagement Round 1 Public Open Houses / Station 71 Tours
- Q1 2027
- Engagement Round 2 Concept Presentation and Selection
- Spring 2027
- Phase 2 Agreement executed
- Spring/Summer 2027
How to submit
- Method
- Electronic via the IonWave portal
- Instructions
- Submitted online at https://www.upperarlingtonoh.gov/425/Bids-Purchasing. Proposals are limited to maximum 15 total pages (8.5x11 inch, 1-inch margins, minimum 11 pt font), excluding covers, table of contents, dividers, or the mandatory 1-page cover letter.
Contract details
- Term
- Two separate phases: Phase 1 (2026 Contract) for preliminary review and concept development, and Phase 2 (2027 Contract) for final design through closeout.
- Place of performance
- 2095 Arlington Avenue, Upper Arlington, OH
- Insurance and bonding
- Workers' Compensation Insurance for all employees employed on the project; proof of coverage must be submitted with the proposal.