About this opportunity
AI summaryColumbia County is issuing a Request for Bids to migrate its existing IDN-Premisys access control system to a Genetec Synergis platform. The scope requires replacing Premisys controllers with Genetec-compatible intelligent controllers, such as Synergis Cloud Link and Mercury LP-series panels, while retaining existing field infrastructure like wiring, readers, and locks. The selected vendor must also export the Premisys SQL database to migrate cardholders, credentials, access levels, and time zones. Eligible onshore USA vendors must not be debarred on Sam.gov and must pass criminal background checks for all personnel accessing the facility. Bidders must attend a mandatory pre-bid meeting on November 3, 2026, at 9:00 a.m. CST in Portage, Wisconsin. Submission questions are due by November 9, 2026, at 2:00 p.m. CST. Sealed bids, along with a required 5% bid bond, must be delivered to the Columbia County Clerk by November 20, 2026, at 9:00 a.m. CST. Columbia County will award the contract to the lowest responsible bidder, with bid pricing remaining valid for 60 days from the bid opening.
Buyer and opportunity details
- Client
- Columbia County Facilities Management
Scope of work
- Migrate existing IDN-Premisys access control system to a Genetec Synergis platform
- Replace Premisys controllers with Genetec-compatible intelligent controllers
- Install Genetec Synergis Cloud Link appliances as primary intelligent gateways
- Retain and reconnect existing field wiring, readers, and locks
- Export Premisys SQL database including Cardholders, Credentials, Access Levels, and Time Zones
- Format and import data into Genetec Security Center (Synergis)
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsible bidder | Not specified |
Minimum qualifications
- Attendance at mandatory pre-bid meeting
- Not barred from working on County projects or listed on Sam.gov disbarment list
- Qualified to do business in Wisconsin
- Criminal background check required for all personnel accessing the facility
- Skilled and knowledgeable personnel in required methods and craftsmanship
Documents to include with your response
- County Bid Form (pages 9-12)
- 5% Bid Bond
- Company and staff project experiences on similar projects with contact references
- Timeline for schedule of completing the work
- Photo ID for all contractors and employees for background checks
Key dates
- Issued
- October 23, 2026
- Mandatory pre-bid meeting
- Tuesday, November 3, 2026, at 9:00 a.m. (CST)
- Questions due
- Monday, November 9, 2026, at 2:00 p.m. (CST)
- Questions and answers posted
- Wednesday, November 11, 2026, by 4:30 p.m. (CST)
- Bids due
- Friday, November 20, 2026, at 9:00 a.m. (CST)
- Public bid opening
- Friday, November 20, 2026, at 9:05 a.m. (CST)
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit three (3) copies to Columbia County Clerk, 112 East Edgewater Street, Portage, WI 53901. Package must show Vendor's Name, Address, and Request for Bid Title.
Contract details
- Place of performance
- Columbia County Administration Building, 112 East Edgewater Street, Portage, WI 53901
- Insurance and bonding
- Worker's Compensation Insurance as required by Wisconsin State Statutes; Employer's Liability Insurance with limits of $500,000 for bodily injury. County must be added as additional insured.
- Funding
- Wisconsin Statutes Section 77.54(9m); Federal standards including EO 11246, 41 CFR 60-4, and 31 U.S.C. 1352