About this opportunity
AI summaryThe government authority located in Yuma, AZ requires a vendor to provide 24/7 offsite tutoring services across all content areas, including English, Math, Sciences, Social Studies, and Language courses. The selected vendor must offer unlimited, on-demand live help with low wait times for at least 362 days a year, support students with learning and language challenges, and integrate seamlessly with the institution's Learning Management System via single sign-on. Additionally, the platform must capture full session transcripts, support fixed costs for budgeting, and foster a partnership between tutors, parents, and teachers. Only USA-based organizations are eligible to bid on this opportunity. Vendors must submit proposals digitally via email or online for a one-year contract term.
Buyer and opportunity details
- Client
- Yuma Educational Materials Management Consortium
- Solicitation No.
- 70-27-05-05
Scope of work
- 24/7 on-demand live tutoring across English, Math, Sciences, Social Studies, and Language courses
- Tutoring session transcripts including interactive whiteboard, voice, chat, file sharing, and editing tools
- Accessibility features for students with unique needs and learning challenges
- Single sign-on integration with the institution Learning Management System (LMS)
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Section A – Experience | 350 points |
| Section B – Qualifications | 300 points |
| Section C – Responsiveness | 250 points |
| Section D – Cost & Value | 100 points |
Minimum qualifications
- Minimum of three professional references for comparable services
- Valid fingerprint clearance card pursuant to Title 41, Chapter 12, Article 3.1
- Compliance with E-Verify requirements
- Maintain all applicable federal, state, and local licenses and permits
Documents to include with your response
- Letter of interest with index tabs and Table of Contents
- Offer and Acceptance Form
- Non-Collusion Affidavit (notarized)
- Amendment Acknowledgement Form
- Deviations and Exceptions Form
- Confidential/Proprietary Submittals Form
- Certificates of Insurance
- IRS Form W-9
- Vendor Product Accessibility (VPA) Compliance Form and VPAT documentation
- Proposal Cost Form
Key dates
- Available Date
- OCTOBER 28, 2026 @ 2:00 PM ARIZONA TIME
- Proposals due
- NOVEMBER 16, 2026 @ 2:01 PM ARIZONA TIME
- RFP Evaluated
- November 17, 2026
- Notice of Award Letters
- December 10, 2026
How to submit
- Method
- Sealed envelope or package
- Instructions
- Submit one original printed copy plus a copy on USB to Yuma Educational Materials Management Consortium, 1250 W 11th St, Yuma, AZ 85364. Emailed or faxed responses not accepted.
Contract details
- Term
- One year from date of award with option to renew annually for 4 additional years
- Place of performance
- Offsite / Yuma, AZ
- Insurance and bonding
- Comprehensive general liability insurance with deductible not more than $5,000 naming the District and SAVE members; Automobile liability insurance; Worker's Compensation and Employer's Liability Insurance.
- Funding
- A.R.S. 15-213, 2 CFR Part 200, Davis-Bacon Act