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RFP opportunitySolicitation WCA26514RFP

Watershed Conservation Authority Public Engagement, Marketing, and Communications Services

Submission deadlineNov 12, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Watershed Conservation Authority seeks public engagement, marketing, and communications services to assess existing agency practices and develop a strategic approach to marketing and public outreach. Scope includes drafting website and social media content, creating graphic design templates, managing community events, providing photography and videography, preparing tailored outreach plans, and writing press releases and newsletters. Eligible US-based proposers must demonstrate experience serving public agencies, nonprofit organizations, or conservation programs. Proposers must submit an offsite cost proposal detailing hourly rates, task-level costs, and reimbursable expenses. Interested parties must submit written questions to [email protected] by October 30, 2026. Electronic PDF proposals are due by November 12, 2026. Evaluators will score proposals on a 100-point scale based on firm qualifications (15 points), key personnel qualifications (15 points), quality and feasibility of approach (40 points), and the cost proposal (30 points). The contract term spans one year starting December 1, 2026, with options to extend.

Buyer and opportunity details

Client
Watershed Conservation Authority
Solicitation No.
WCA26514RFP

Scope of work

  • Strategic Communications and Marketing
  • Public Engagement and Community Outreach
  • Website and Social Media
  • Newsletters, Press Releases, and Publications
  • Marketing, Branding, and Graphic Design
  • Photography, Videography, and Storytelling
  • Community Events and Public Meetings
  • Project Management and Reporting

How proposals are evaluated

CriterionWeight / scoring
Understanding of WCA’s needs and proposed approach20 points
Firm qualifications and relevant experience15 points
Quality and creativity of communications and engagement strategies15 points
Qualifications and experience of key personnel15 points
Work plan, project management, and ability to meet deadlines5 points
Cost proposal and overall values30 points

Minimum qualifications

  • Relevant experience in public engagement, marketing, communications, and outreach
  • Experience serving public agencies, nonprofit organizations, conservation programs, or comparable clients
  • Strong writing, editing, graphic design, and project management capabilities
  • Experience producing digital content, newsletters, publications, photography, and multimedia materials
  • Demonstrated ability to communicate technical and environmental information to diverse audiences
  • Experience planning public meetings, community events, and stakeholder outreach
  • Capacity to manage multiple assignments and meet deadlines within proposed budget
  • Familiarity with accessibility, inclusive engagement, and language access considerations

Documents to include with your response

  • Signed cover letter
  • Executive summary
  • IRS W4 Form Employee’s Withholding Certificate
  • CA Statement of Information (if applicable)
  • Firm qualifications and relevant experience
  • Proposed approach to all requested services
  • Project team and key personnel resumes
  • Work plan and schedule
  • Relevant work samples
  • At least three professional references

Key dates

RFP issued
Wednesday, October 21, 2026
Deadline for written questions
Friday, October 30, 2026
Responses to questions/addenda
Tuesday, November 3, 2026
Proposal submission deadline
Thursday, November 12, 2026, 5:00PM Pacific Time
Interviews, if required
Thursday, November 19, 2026
Notice of intent to award
Tuesday, November 24, 2026
Anticipated contract start
Tuesday, December 1, 2026

How to submit

Method
Electronic via email
Instructions
Submit in PDF format via email to [email protected] with subject line 'RFP No.: WCA26514RFP – Public Engagement, Marketing, and Communications Services'. Proposals should not exceed 25 pages, excluding resumes, work samples, and required forms.

Contract details

Term
One (1) year initial term with options to extend for an additional anticipated two one-year periods
Estimated value
$250,000 anticipated maximum compensation for the initial one-year term
Place of performance
Offsite
Insurance and bonding
May include commercial general liability, automobile liability, workers' compensation, employer's liability, and professional liability
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