About this opportunity
AI summaryThe Watershed Conservation Authority seeks public engagement, marketing, and communications services to assess existing agency practices and develop a strategic approach to marketing and public outreach. Scope includes drafting website and social media content, creating graphic design templates, managing community events, providing photography and videography, preparing tailored outreach plans, and writing press releases and newsletters. Eligible US-based proposers must demonstrate experience serving public agencies, nonprofit organizations, or conservation programs. Proposers must submit an offsite cost proposal detailing hourly rates, task-level costs, and reimbursable expenses. Interested parties must submit written questions to [email protected] by October 30, 2026. Electronic PDF proposals are due by November 12, 2026. Evaluators will score proposals on a 100-point scale based on firm qualifications (15 points), key personnel qualifications (15 points), quality and feasibility of approach (40 points), and the cost proposal (30 points). The contract term spans one year starting December 1, 2026, with options to extend.
Buyer and opportunity details
- Client
- Watershed Conservation Authority
- Solicitation No.
- WCA26514RFP
Scope of work
- Strategic Communications and Marketing
- Public Engagement and Community Outreach
- Website and Social Media
- Newsletters, Press Releases, and Publications
- Marketing, Branding, and Graphic Design
- Photography, Videography, and Storytelling
- Community Events and Public Meetings
- Project Management and Reporting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of WCA’s needs and proposed approach | 20 points |
| Firm qualifications and relevant experience | 15 points |
| Quality and creativity of communications and engagement strategies | 15 points |
| Qualifications and experience of key personnel | 15 points |
| Work plan, project management, and ability to meet deadlines | 5 points |
| Cost proposal and overall values | 30 points |
Minimum qualifications
- Relevant experience in public engagement, marketing, communications, and outreach
- Experience serving public agencies, nonprofit organizations, conservation programs, or comparable clients
- Strong writing, editing, graphic design, and project management capabilities
- Experience producing digital content, newsletters, publications, photography, and multimedia materials
- Demonstrated ability to communicate technical and environmental information to diverse audiences
- Experience planning public meetings, community events, and stakeholder outreach
- Capacity to manage multiple assignments and meet deadlines within proposed budget
- Familiarity with accessibility, inclusive engagement, and language access considerations
Documents to include with your response
- Signed cover letter
- Executive summary
- IRS W4 Form Employee’s Withholding Certificate
- CA Statement of Information (if applicable)
- Firm qualifications and relevant experience
- Proposed approach to all requested services
- Project team and key personnel resumes
- Work plan and schedule
- Relevant work samples
- At least three professional references
Key dates
- RFP issued
- Wednesday, October 21, 2026
- Deadline for written questions
- Friday, October 30, 2026
- Responses to questions/addenda
- Tuesday, November 3, 2026
- Proposal submission deadline
- Thursday, November 12, 2026, 5:00PM Pacific Time
- Interviews, if required
- Thursday, November 19, 2026
- Notice of intent to award
- Tuesday, November 24, 2026
- Anticipated contract start
- Tuesday, December 1, 2026
How to submit
- Method
- Electronic via email
- Instructions
- Submit in PDF format via email to [email protected] with subject line 'RFP No.: WCA26514RFP – Public Engagement, Marketing, and Communications Services'. Proposals should not exceed 25 pages, excluding resumes, work samples, and required forms.
Contract details
- Term
- One (1) year initial term with options to extend for an additional anticipated two one-year periods
- Estimated value
- $250,000 anticipated maximum compensation for the initial one-year term
- Place of performance
- Offsite
- Insurance and bonding
- May include commercial general liability, automobile liability, workers' compensation, employer's liability, and professional liability
