About this opportunity
AI summaryAdams 12 Five Star Schools seeks a turnkey, cloud-based software solution to replace its Before, After, and Summer Enrichment (BASE) management system. The platform must support online registration, waitlist tracking, real-time digital attendance, automated invoicing, subsidized program ledgers, and operational reporting. Eligible bidders are limited to onshore United States organizations. Offerors must submit one assembled PDF file and one Price Cost Proposal Form spreadsheet via BidNet Direct by 10:00 AM Mountain Time on November 20, 2026. Technical questions are due by email to the RFP contact by 10:00 AM Mountain Time on November 6, 2026. The district will award a firm fixed-price contract for an anticipated term running from March 1, 2027 through February 29, 2028, evaluating proposals through a two-step Best Value Selection process balancing technical qualitative merit and evaluated price.
Buyer and opportunity details
- Client
- Adams 12 Five Star Schools
- Solicitation No.
- 27-108
Scope of work
- BASE replacement software
- IT Technical Requirement services
- BASE Department Requirement services
- Project management and implementation services
- Staffing plan and support staff services
- Software demonstration and technical presentation if shortlisted
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Initial Eligible Price | 20 |
| Initial IT Technical Requirements | 8 |
| Initial BASE Department Requirements | 20 |
| Initial Project Implementation | 10 |
| Initial Firm Qualifications, Experience & References | 10 |
| Initial Risk | 7 |
| Interview and Demo: Price (BAFO) | 50 |
| Interview and Demo: IT Technical Requirements | 20 |
| Interview and Demo: BASE Department Requirements | 30 |
| Interview and Demo: Project Implementation | 10 |
| Interview and Demo: Firm Qualifications, Experience, References | 10 |
| Interview and Demo: Risk | 5 |
Minimum qualifications
- Evidence of offeror's financial stability and viability
- Demonstrated years of operation, qualifications, and relevant project references
- Qualified personnel with resumes and detailed staffing plan for support staff
Documents to include with your response
- Title Page
- Signed Cover Letter (with proposed Service Level Agreement attached)
- Firm Qualifications & Staff Experience (maximum 10 pages)
- Management Approach (maximum 10 pages)
- Scope of Work Requirements (maximum 20 pages)
- Signed Addenda
- Signed Debarment Certificate
- Signed Data Privacy Addendum
- Signed Price Proposal Form spreadsheet
- Resumes and implementation schedule
Key dates
- Issue Date
- 10/30/2026
- Technical questions due
- 10:00 AM MT on 11/06/2026
- Proposals due
- 11/20/2026 10:00 AM Mountain Time
- Interviews tentatively scheduled
- week of January 12-15, 2027
- Contract start
- March 1, 2027
How to submit
- Method
- Electronic via BidNet Direct only
- Instructions
- Submit via BidNet Direct only at https://www.bidnetdirect.com/colorado/adams-12-five-star-schools. Provide one assembled PDF file and one Price Cost Proposal Form spreadsheet. Use 12-point font and at least 1-inch margins.
Contract details
- Term
- March 1, 2027 through February 29, 2028, with up to four (4) renewal option periods, or as negotiated
- Insurance and bonding
- Insurance Certificates in accordance with the contract and Workers Compensation Certificate of Insurance required after award