About this opportunity
AI summaryThe Ohio Department of Developmental Disabilities requests quotes for a cloud-based Brittco software subscription to improve care team coordination and reduce administrative workloads across its eight developmental centers. The requested scope includes Brittco Pro, Individual Service Plan, Incident Tracking, Forms & Packets subscriptions, and 20 hours of remote webinar training. Only USA organizations performing work offsite are eligible to bid, and suppliers must store, access, and process all state data within the United States while complying with HIPAA. The initial contract term spans nine months for the remainder of state fiscal year 2027, with renewal options for up to two additional years. Suppliers must submit an itemized monthly quote valid for at least 30 days along with the completed OhioBuys item grid, Supplement A, signed Data Security & Privacy Terms, Standard Affirmation & Disclosure Form, and an optional Contractor Certification Statement Form for preferences. The agency will evaluate bids and award an IT Goods Agreement to the lowest responsive and responsible bidder meeting all submission requirements.
Buyer and opportunity details
- Client
- Ohio Department of Developmental Disabilities
Scope of work
- Brittco Pro Subscription with data entry, cloud storage, security controls, demographics, reporting, daily documentation, and behavior tracking
- Individual Service Plan Subscription for managing plans, assessments, version control, digital signatures, and OhioISP forms
- Incident Tracking Subscription for incident documentation and management
- Forms & Packets Subscription for custom forms with digital signatures, checklists, tasks, and documents
- Remote / Webinar Training (20 hours) for direct service providers including competency management
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder that met all submission requirements | Not specified |
| Preferences (Buy American, Buy Ohio, and VBE) | Not specified |
Minimum qualifications
- All State data must be stored, accessed, and processed within the United States, unless a waiver is formally approved
- Comply with State of Ohio Data Security & Privacy Terms
- Encryption of data at rest and in transit
- Audit logs, incident response processes, and breach notification procedures aligned with state requirements
- Compliance with HIPAA for any protected information
Documents to include with your response
- Completed item grid in OhioBuys
- Itemized quote valid for a minimum of 30 days
- Fully completed copy of Supplement A
- Signed / acknowledged Data Security & Privacy Terms
- Completed and signed Standard Affirmation & Disclosure Form
- Contractor Certification Statement Form (if claiming preferences)
How to submit
- Method
- Electronic via OhioBuys
- Instructions
- Complete item grid in OhioBuys and submit required documents including an itemized quote valid for a minimum of 30 days.
Contract details
- Term
- Initial term of nine (9) months (remainder of state fiscal year 2027), with the option to renew for up to two (2) additional years