About this opportunity
AI summaryThe City of Lubbock requires an onshore independent consultant or firm to develop, administer, score, and support promotional assessment centers for its police department. The contractor will handle promotional classifications including Sergeant, Lieutenant, Captain, and Assistant Police Chief by conducting job analyses, developing valid exercises, training assessors, and providing scoring documentation for a one-year term. Offerors must submit one original hard copy to the Purchasing and Contract Management Department or upload proposals electronically through the Bonfire portal by November 17, 2026, before 3:00 P.M. An evaluation committee will numerically score proposals based on firm qualifications and relevant experience, project team and assessor expertise, and how well the solution meets city needs.
Buyer and opportunity details
- Client
- City of Lubbock
- Solicitation No.
- 27-20022-KM
Scope of work
- Review applicable job descriptions, policies, procedures, and promotional requirements
- Develop assessment center exercises appropriate to each promotional classification
- Establish standardized candidate instructions, assessor instructions, scoring criteria, rating scales, and evaluation materials
- Recruit, recommend, train, and coordinate qualified assessors
- Provide assessor orientation and training prior to candidate evaluations
- Administer and monitor all assessment center components and score candidate performance
- Develop uniform evaluation criteria, scoring rubrics, and guidelines for the City Performance Review Panel
- Submit individual candidate scores, final results, post-assessment reports, and defensibility documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Qualifications & Relevant Experience | 20 Points |
| Project Team & Assessor Expertise | 20 Points |
| Methodology, Assessment Design & Uniform Evaluation Criteria | 20 Points |
| Project Management & Delivery Plan | 10 Points |
| Past Performance & References | 10 Points |
| Compliance, Security & Risk Management | 10 Points |
| Value-Added Services | 5 Points |
| Cost Proposal | 5 Points |
Minimum qualifications
- Independent consultant or firm independent of the Police Department and the City
- Demonstrated expertise and/or comparable experience in developing and administering public safety promotional assessment centers
- Experience with municipal Police Departments and Civil Service environments
- Experience with Texas Local Government Code Chapter 143 jurisdictions
- Experience conducting assessments for Sergeant, Lieutenant, Captain, Assistant Police Chief, or comparable classifications
Documents to include with your response
- Signed proposal/offer bound in a single volume (manually signed by an authorized officer)
- Proposed timeline and detailed project schedule
- Detailed fee schedule / Cost Proposal
- Listing and description of similar projects and references
- Resumes and record of experience for key personnel and proposed assessors
- Form CIQ (Conflict of Interest Questionnaire), if applicable
- Texas Ethics Commission Certificate of Interested Parties (Form 1295), prior to contract execution
- Insurance Certificate meeting specified requirements
Key dates
- Requests for additional information or clarification due
- no later than five (5) calendar days prior to the proposal closing date
- Proposals due
- November 17, 2026, prior to 3:00 P.M.
How to submit
- Method
- Electronic via the Bonfire portal or sealed hard copy
- Instructions
- Upload via Bonfire portal, or submit one original paper copy bound in a single volume to Marta Alvarez, Director of Purchasing and Contract Management, marked with solicitation number, title, and due date/time.
Contract details
- Term
- one (1) year, with the option of four (4), one year extensions
- Place of performance
- Lubbock, TX
- Insurance and bonding
- Commercial General Liability: $2,000,000 Aggregate (including Products-Completed Operations, Personal & Adv Injury, Contractual Liability, Fire Damage); Automobile Liability: required for any auto including hired/non-owned; Workers' Compensation; City named Additional Insured and Waivers of Subrogation required for CGL, AL, WC; 30-day notice of cancellation (10-day for non-payment); A.M. Best rating of A- or better.