About this opportunity
AI summaryHouston Community College seeks a qualified contractor to deliver an online exam security and remote proctoring solution. The solution must integrate with the college's learning management system and provide secure browser lockdown capabilities, remote proctoring functionality, accessibility compliance, reporting tools, and administrative management features across online, hybrid, remote, and dual-credit learning environments. Eligibility is limited to onshore organizations based in the United States, and the resulting contract will run for a three-year term. Interested vendors may attend a non-mandatory virtual pre-proposal meeting on November 4, 2026, at 2:00 p.m. CST, and must submit all written questions by November 6, 2026, at 2:00 p.m. CST. Proposers must submit their electronic proposals via the Bonfire portal by November 19, 2026, at 2:00 p.m. CST. Submissions must include non-editable PDF files, a separately filed price proposal, and all required forms, including signed and notarized attachments.
Buyer and opportunity details
- Client
- Houston City College
- Solicitation No.
- 27-04
Scope of work
- Learning Management System (LMS) integration
- Secure browser lockdown capabilities
- Remote proctoring functionality and examination monitoring
- Secure student authentication
- Accessibility compliance supporting WCAG 2.1 AA and ADA Title II
- Reporting tools and transparent review capabilities
- Administrative management features
- Student privacy protection and FERPA compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm's Qualification and Experience and Demonstrated Qualifications of Personnel and Team and Proposed Approach & Methodology | 80 points |
| Past Performance & References | 20 points |
| Technical Security Questions | Pass/Fail |
| Interviews / Demonstrations / Reference Calls | 60 points |
| Price Proposal | 35 points |
| Small Business Practices | 5 points |
Minimum qualifications
- Must be legally permitted or authorized to do business in the State of Texas
- Have necessary organization, experience, accounting, operational controls, and technical skills
- Have satisfactory record of past performance
- Have adequate financial resources for performance or ability to obtain them
- Not delinquent in any tax owed the State of Texas under Chapter 171, Tax Code
- Prime contractor must perform a minimum of 30% of any contract for services
Documents to include with your response
- Cover letter and Table of Contents
- Attachment No. 1 Contract Award Form
- Attachment No. 2 Determination of Good Faith Effort Form
- Attachment No. 3 Small Business Unavailability Certificate
- Attachment No. 6 Conflict of Interest Questionnaire Form (Form CIQ)
- Attachment No. 7 Financial Interest and Potential Conflict of Interest
- Attachment No. 8 Certification Relating to the Hardening of Critical Infrastructure
- Attachment No. 9 HCC Insurance Requirements
- Attachment No. 10 Texas Ethics Commission Form 1295 Certificate of Interested Parties
- Exhibit No. 2 HCCS IT Application/Web Platform Security Assessment Questionnaire
Key dates
- RFP released and posted
- October 30, 2026, at 2:00 pm (CDT)
- Virtual Pre-Proposal Meeting
- November 4, 2026, at 2:00 pm (CST)
- Deadline to receive written questions/inquiries
- November 6, 2026, by 2:00 pm (CST)
- Responses to written questions/inquiries (estimated)
- November 11, 2026
- Proposal Submittal Due Date
- November 19, 2026 by 2:00 pm (CST)
- Anticipated Board Recommendation and Approval Date
- January 2027
How to submit
- Method
- Electronic via Bonfire portal
- Instructions
- Submitted electronically through Houston City College Bonfire portal (hccs.bonfirehub.com) in non-editable PDF format. Pricing must be in an individual separate file. No paper, email, or fax submissions accepted.
Contract details
- Term
- Three (3) years with the option to renew for two (2) additional one-year terms, plus optional month-to-month extension up to three (3) months.
- Set-aside / preference
- Small Business Development Program (SBDP) participation with up to 5 points evaluated.
- Insurance and bonding
- Compliance with Attachment No. 9 HCC Insurance Requirements is required.