About this opportunity
AI summaryMadison County seeks a vendor to provide website development and maintenance services for a two-year contract term. The selected vendor will build and maintain a platform featuring an integrated referral system portal, internal collaboration tools, a public-facing resource directory, and agency communication tools to support a grant project. Eligible applicants are onshore United States organizations performing work offsite, and proposers must maintain specified commercial insurance coverage. Vendors may submit proposals digitally by email or online, or physically via courier or mail, and all questions must be submitted by November 18, 2026.
Buyer and opportunity details
- Client
- Madison County
- Solicitation No.
- 10-26
Scope of work
- Build and maintain website using a database system for backend data management and automation
- Website and app building platform to display and manage user access
- Central platform for county, development team members, partner agencies, and community members
- Integrated Referral System Portal supporting self-referrals, provider referrals, and service tracking
- Case tracking and follow-up notifications to ensure continuity of care
- Internal collaboration tools for training planning, scheduling, registration, and task management
- Searchable, sortable, and filterable public-facing resource directory of local resources and programs
- Unified registration system, training calendar, and communications repository
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications, experience, references | 60 points |
| Fee | 30 points |
| Miscellaneous, including exceptions/deviations | 10 points |
Minimum qualifications
- Demonstrated capacity, competency, and ability to complete requirements of the solicitation
- Sufficient personnel, assets, and financial resources
- Not listed on the list created pursuant to NYS Finance Law Section 165-a (3)(b) (Iran Divestment Act)
- Settlement of all due bills for labor or materials related to previous contracts with Madison County
Documents to include with your response
- Part I Narrative / Submittal
- Part II Cost Submittal / Cost/Price Proposal with original signature
- Proposal Signature Page
- Signature/Non-Collusive Statement
- Certification of Compliance with the Iran Divestment Act
Key dates
- Deadline to submit questions
- Wednesday, November 18, 2026, by 10
- Proposal Due Date
- Monday, November 30, 2026, by 9:00 a.m.
How to submit
- Method
- Electronic is preferred, but not mandatory; or hard copy
- Instructions
- Submit Part I and Part II electronically to [email protected] or one hard copy to Madison County Finance Department, Division of Purchasing, 138 North Court Street, PO Box 575, County Office Building, Bldg. 4, 2nd Floor, Wampsville, NY 13163. All proposals must be completed in ink or machine produced; fax machines shall not be used.
Contract details
- Term
- two years
- Place of performance
- Offsite
- Insurance and bonding
- Workers Compensation statutory limits and employers liability; Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate; Automobile Liability of $1,000,000 CSL; Umbrella/Excess liability of $5,000,000 per occurrence and $5,000,000 aggregate; NYS Statutory Disability Benefits; Builders Risk Policy written on All Risk form for initial Contract Sum plus modifications; Professional Liability Insurance; policies from NYS-licensed insurers rated A- or bett…
- Funding
- grant project