About this opportunity
AI summaryWashtenaw County seeks proposals for software and implementation services to establish an eProcurement and contract lifecycle management environment. The selected solution must support requisitions, sourcing, evaluations, contract management, renewals, and closeout activities while automating workflows and routing. It must also provide real-time dashboards, reporting, proactive alerts, self-service vendor registration, electronic proposal submissions, and vendor management capabilities. Only onshore United States organizations are eligible to bid, and the work will be performed offsite. Proposers must submit required forms, functional and technical requirements worksheets, and cost narratives as specified in the solicitation. Proposals are due by Thursday, December 17, 2026, at 2:00 p.m. Eastern Time. The County will host a non-mandatory pre-proposal vendor teleconference on November 10, 2026. Proposers must email all questions to the County's consulting partner, BerryDunn, no later than November 19, 2026. The county evaluation committee will evaluate proposals based on responsiveness and vendor capabilities, including experience, integrity, reliability, and capacity.
Buyer and opportunity details
- Client
- Washtenaw County
- Solicitation No.
- 8949
Scope of work
- eProcurement software and implementation services
- Contract Lifecycle Management (CLM) software and implementation services
- Consulting services to implement a new software systems environment
- System integration and interface deployment
- Software upgrades provided at no additional cost
- Project management documentation and implementation planning
- Performance reviews and ongoing support
- Data transition and machine-readable data availability upon request
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical Requirements for proposed functional areas | Not specified |
| Proposer Experience delivering requested services and similar implementations | Not specified |
| Staff Experience and qualifications | Not specified |
| County and/or State of Michigan preference criteria | Not specified |
| Proposal Quality and responsiveness | Not specified |
| System Demonstrations and user experience | Not specified |
| Reference Checks | Not specified |
| Cost Proposal evaluated on a fully loaded ten-year cost of ownership | Not specified |
Minimum qualifications
- Document and validate capability to fully perform all RFP requirements including experience, integrity, reliability, and capacity
- Provide personnel possessing necessary skills, experience, and knowledge
- All work done under the contract must be completed in the United States
Documents to include with your response
- Attachment A – Proposal Response Forms (Word/PDF, Tabs 1 through 7)
- Attachment B – Functional and Technical Requirements/Capabilities (MS Excel and PDF format)
- Attachment C1 – Cost Worksheets (MS Excel format)
- Attachment C2 – Cost Narrative (PDF format)
- Proposer pricing in standard quoting format
- Written evidence of authority to act on behalf of the Vendor
- Certificates of Insurance
Key dates
- Non-Mandatory Pre-Proposal Vendor Teleconference
- Tuesday, November 10, 2026
- Deadline for Questions from Vendors
- November 19, 2026
- Deadline for Proposal Submissions
- Thursday, December 17, 2026, at 2:00 p.m. ET
How to submit
- Method
- Electronic submission
- Instructions
- Solicitation packages obtained from the County website; proposals submitted following file format and naming conventions using Attachment A, Attachment B (MS Excel and PDF), Attachment C1 (MS Excel), and Attachment C2 (PDF).
Contract details
- Term
- Initial contract price remains firm for the initial term; price changes in extension periods require at least 120 days advance notice
- Place of performance
- United States / Washtenaw County, MI
- Insurance and bonding
- Workers' Compensation with Michigan statutory limits and Employers Liability minimum limit of $100,000 each accident; Commercial General Liability with combined single limit of $1,000,000 each occurrence; Automobile Liability with Michigan No Fault coverage and combined single limit of $1,000,000 each occurrence
- Funding
- Federal award monies (provisions include Davis-Bacon Act 40 U.S.C. 3141-3144 and 3146-3148, Copeland Anti-Kickback Act 40 U.S.C. 3145, 41 CFR 60-1.4(b), and Contract Work Hours and Safety Standards Act U.S.C. 3702 and 3704 when applicable)