About this opportunity
AI summaryThe City of Brookhaven seeks an onshore organization to provide lifeguard management services for a three-year contract term. The selected vendor will manage aquatics program supervision, daily or as-needed cleaning duties, water maintenance, and the staffing of summer outdoor pools. Interested offerors must attend a mandatory pre-bid meeting on November 17, 2026, at 1:00 p.m. EST. All questions must be submitted through the Bonfire portal by November 24, 2026, at 5:00 p.m. EST. Proposals are due exclusively online via Bonfire by December 4, 2026, at 4:00 p.m. EST. An evaluation committee will screen proposals for administrative requirements, rank submissions using the evaluation and selection criteria, and award the contract to the responsible offeror with the highest ranking, noting that cost will not be the deciding factor.
Buyer and opportunity details
- Client
- The City of Brookhaven
- Solicitation No.
- 26-114
Scope of work
- Lifeguard supervision for public swimming, swim lessons, swim team practices and meets, and private parties
- Weekly unannounced supervisor visits and documented staff in-service trainings
- Bathroom checks performed each time lifeguards rotate from active duty
- Pool vacuuming at least every other day and brushing on alternate days
- Daily cleaning and disinfection of bathrooms and bathhouses at closing
- Daily cleaning, maintaining, and hosing down of pool decks and daily furniture straightening
- Daily cleaning, sweeping, and trash emptying for lifeguard offices and facility bins
- Provision of City-approved cleaning supplies and standard OSHA-compliant first aid supplies
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience of the Consultant Firm(s) | 30 |
| Qualifications and Experience of Key Staff | 25 |
| Methodology / Approach / Schedule | Not specified |
| Cost | 25 |
Minimum qualifications
- Lifeguards must have current Nationally recognized Lifeguard Training certification
- Lifeguards must hold CPR for the professional rescuer certification
- Lifeguards must hold first aid certification from a nationally recognized entity
- All drivers must hold a valid driver license (Commercial Driver License, if applicable)
- Firms must submit at least three references demonstrating ability, experience, and reliability on similar projects
- Designated Project Manager with relevant experience and qualifications
Documents to include with your response
- Cover/Transmittal Letter
- Executive Summary Letter
- Proposal Letter (signed Proposal Signature and Certification)
- Cost Proposal
- Exhibit A: Georgia Security and Immigration Compliance Affidavit
- Exhibit B: Bond Documents: Payment Bond, Performance Bond, and Maintenance Bond
- Exhibit C: Drug-Free Workplace
- Exhibit D: Purchasing Policy Addendum
- Exhibit E: Affidavit Verifying Status for Public Benefit Application
- Exhibit F: Non-Collusion Affidavit
Key dates
- Date of RFP
- October 30, 2026
- Mandatory Pre-Bid
- Tuesday, November 17, 2026, at 1:00 p.m. EST
- Questions due
- Tuesday, November 24, 2026, at 05:00 p.m. EST
- Proposals due
- Friday, December 4th, 2026, at 4:00 p.m. EST
How to submit
- Method
- Electronic via the Bonfire Portal
- Instructions
- Submitted online at https://brookhavenga.bonfirehub.com/projects/260711/details. Bids submitted via email, paper, fax, or mail will not be accepted. Must include a title and page numbers on each page.
Contract details
- Term
- Commences upon contract execution through December 31, 2027, with renewal provisions terminating each December 31 through December 31, 2028 and succeeding renewed years.
- Place of performance
- Brookhaven, GA (including 3360 Osborne Road, Brookhaven, GA 30319 and City pool facilities)
- Insurance and bonding
- Employer liability not less than $100,000 per employee; Professional Liability of $1,000,000 per claim with nose and tail coverage; Commercial General and Automobile Liability with Additional Insured Endorsement; insurer rating minimum B+ Class VI by A.M. Best. Payment, Performance, and Maintenance Bonds required.