About this opportunity
AI summaryThe County of Kaua‘i Division of Purchasing seeks a vendor to provide printing, data processing, imaging, inserting, and mailing real property tax bill services, as well as delivery of non-imaged on-demand tax bill forms and electronic notices. The contractor must supply high-quality forms made of minimum 24-pound recycled paper with scannable optical character recognition and bar code technology, variable color amount-due printing, and designated fold lines for outgoing window envelopes. Eligibility is restricted to onshore United States organizations performing work offsite. Bidders must submit electronic sealed offers through the Public Purchase System by November 13, 2026, for a one-year contract period.
Buyer and opportunity details
- Client
- COUNTY OF KAUA‘I
- Solicitation No.
- 4134
Scope of work
- Printing, inserting, and mailing real property installment tax bill forms and inserts
- Printing, inserting, and mailing real property interim tax bill forms and inserts
- Printing and bulk delivery of non-imaged on-demand tax bill forms
- Furnishing window envelopes (#10) for installment and interim tax bills
- Furnishing and bulk delivery of non-window return envelopes (#9)
- Imaging tax information onto real property installment and interim tax bill forms
- Inserting, affixing adequate postage, mailing, and delivery of tax bills
- Delivery of electronic notices and maintaining portal
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest Total Sum Bid from a responsible, responsive offeror complying with solicitation requirements | Not specified |
Minimum qualifications
- Registered as a Public Purchase Vendor, Hawaii Region, and Kauai County Agency
- Postal certified Stage 1 System Certification
- Certified as a Full Service Intelligent Mail Barcode Vendor
- Compliance proof via Hawaii Compliance Express or specific state agency compliance forms
- Availability of an offsite backup facility with identical capabilities
- Track record of similar work for three different governmental agencies
Documents to include with your response
- Offer document
- Completed Questionnaire
- Samples of similar work for each reference
- Hawaii Compliance Express certificate or IRS TCR/DoTAX Tax Waiver, DLIR Form LIR27, DCCA Form COGS, and DOTAX Form A-6
- Certificate of Insurance
Key dates
- Publicized
- October 30, 2026
- Delivery concerns deadline
- no later than five (5) days prior to the date fixed for opening
- Questions due
- no later than ten (10) calendar days prior to the date fixed for opening
- Bids due
- November 13, 2026 up to 3:00 P.M., Hawai‘i Standard Time
How to submit
- Method
- Electronic via Public Purchase System
- Instructions
- Bidders must transmit the Offer document and questionnaire via Public Purchase System; no offers through third parties allowed.
Contract details
- Insurance and bonding
- Commercial General Liability; Business Automobile Liability for owned, non-owned, and hired autos; Workers Compensation and Employer's Liability ($1,000,000 disease policy limit, $1,000,000 disease each employee, $1,000,000 aggregate). Placed with carrier authorized in Hawai‘i rated A-VII or better.