About this opportunity
AI summaryThe Board of Trustees of the St. Louis County Library District requests responses from qualified firms to provide executive recruiting services for a Director and CEO. The selected firm will review job descriptions, establish position requirements, execute advertising plans, review and rate applicants, perform candidate due diligence, and deliver summaries and interview materials for top vetted candidates. Firms must submit their responses via email as an electronic PDF to Rebecca Tafra Catlett by 2:00 p.m. C.T. on November 23, 2026. Responders must email any written requests for clarification by 1:00 p.m. C.T. on November 9, 2026. The Library District evaluates responses based on specialized experience and technical competence, capacity and capability to perform within time limitations, past experience and performance records, required insurance, and fair and reasonable fees.
Buyer and opportunity details
- Client
- The Board of Trustees of the St. Louis County Library District
Scope of work
- Meet with interim leadership, selection working group, human resources, and stakeholders regarding position expectations and requirements
- Review job description and assist working group with defining position requirements and qualifications
- Conduct research to identify where ideal candidates are located
- Develop candidate profile and advertising plan to attract a qualified and diverse candidate pool
- Spearhead direct networking campaign and conduct detailed outreach and recruitment
- Accept all applications, conduct initial interviews, screen potential qualified candidates, and review and rate applicants
- Conduct due diligence including background checks, educational verification, reference checks, and media checks
- Deliver top vetted candidate list, interview materials, candidate summaries, coordinate interviews, assist with contract negotiation, and notify unsuccessful candidates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The specialized experience and technical competence of the firm with respect to the type of services required | Not specified |
| The capacity and capability of the firm to perform the work in question, including specialized services, within the time limitations required | Not specified |
| The past experience and record of performance of the firm with respect to factors such as control of costs, quality of work, and ability to meet schedules, with references for comparable work | Not specified |
| Insurance required such as professional liability | Not specified |
| The firm’s proximity to and familiarity with the area in which the Project is located | Not specified |
| The fair and reasonable fee for the type of services needed | Not specified |
Minimum qualifications
- At least five years of experience conducting executive searches for related roles
- Copies of all license(s) from applicable governing authority to do business at each Library District Location
- Certificate of good standing for the State of Missouri, as applicable
Documents to include with your response
- Signed Cover Letter
- Documentation and sworn affidavit affirming enrollment in a Federal Work Authorization Program
- Copies of applicable business licenses and Certificate of Good Standing for Missouri
- One complete copy of Response in electronic PDF
- One redacted public/press copy of Response in electronic PDF
- Brief description of the firm and qualifications/experience details
- Personnel details and brief resumes for proposed staff
- Project approach, methodology, fully-defined scope outline, and estimated timeline
- Three to five references from similar sized contracts within the last five years
- Fee proposal submitted via separate email
Key dates
- Date Issued
- October 30, 2026
- Questions due
- 1:00 p.m. C.T. on November 9, 2026
- Proposals due
- 2:00 p.m. C.T., on November 23, 2026
How to submit
- Method
- email only
- Instructions
- Submit via email with subject line Request for Qualifications – Executive Recruiting Services for Director and CEO. Provide one complete electronic PDF copy, one redacted public/press PDF copy, and submit the fee proposal via a separate email.
Contract details
- Term
- until the position is filled
- Insurance and bonding
- Worker’s Compensation & Employers Liability—Statutory Amount (Mandatory); Comprehensive Automobile Liability for vehicles used—$500,000; Comprehensive General Liability—$1,000,000; Professional Liability—$1,000,000