About this opportunity
AI summaryThe Texas Health and Human Services Commission seeks bids for irrigation system maintenance and service at the Austin State Hospital in Austin, Texas. The contractor must perform inspection, maintenance, repair, seasonal adjustment, and system protection for two Hunter ACC2 controllers, 31 stations, drip lines, bubblers, valves, backflow prevention devices, and related components across a one-year term. Only onshore United States organizations are eligible to bid. Bidders may attend an optional on-site visit on November 4, 2026, and must submit all questions by November 9, 2026, at 5:00 PM Central Time. Bids must be submitted by November 17, 2026, at 10:30 AM Central Time. The buyer will evaluate bids based on whether the bidder meets or exceeds requirements, the bidder's ability to meet delivery requirements, and price, with past performance also considered to achieve best value.
Buyer and opportunity details
- Client
- Health and Human Services Commission
- Solicitation No.
- HHS0017509V3
Scope of work
- Irrigation system inspection, maintenance, repair, seasonal adjustment, and system protection
- Maintenance of Hunter ACC2 two-wire decoder controllers, programming, and firmware
- Maintenance of two-wire decoder communication path and Hunter ICD-100 single-station decoders
- Service for 31 stations, including 25 drip irrigation channels and exterior tree bubbler zones
- Maintenance of zone valves, master valves, check valves, solenoid coils, and valve diaphragms
- Service of Netafim Techlink subsurface drip lines, emitters, check valves, and flush valves
- Maintenance of Rain Bird WR2-RC rain/freeze sensor and wiring
- Maintenance of backflow prevention devices, ball valves, and wye filters
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Bidder meeting or exceeding the requirements and specifications | Not specified |
| Bidder's ability to meet performance delivery requirements | Not specified |
| Price | Not specified |
Minimum qualifications
- Minimum five (5) years of relevant experience for the Bidder
- Assigned personnel must be fully trained with at least one (1) year of relevant experience
- Current Texas Landscape Irrigator License (LI) with proof provided in advance and in bid
- Identified Licensed Irrigator of Record by name and TCEQ license number
- Minimum of three (3) verifiable references for services within the last five (5) years
- Personnel must be at least 18 years of age and pass criminal background checks
- Completion of ASH Contractor Safety and Risk Management orientation
Documents to include with your response
- Exhibit A - HHS Solicitation Affirmations
- Exhibit B - PCS 111-Contract Affirmations and HHS Uniform Terms and Conditions
- Exhibit C - Pricing Sheet
- Exhibit D - Bidder Reference and Contractor Qualifications Form
- Proof of valid Texas Landscape Irrigator License
- Solicitation Addendum Acknowledgement Form(s), if applicable
- Public Information Act Copy of Response, if applicable
- Exhibit F - Form 4109 Application for Texas Identification Number, if applicable
- HUB Subcontracting Plan (HSP), if applicable
- Certificate of Interested Parties (Form 1295) prior to award
Key dates
- IFB Date Posted to ESBD
- October 30, 2026
- Optional On-Site Visit
- November 4, 2026, 10:30 AM
- Questions or Clarifications Submission Deadline
- November 9, 2026, 5:00 PM
- Responses to Questions or Clarifications - Addendum posted on the ESBD
- November 12, 2026
- Response Deadline
- November 17, 2026, 10:30 AM
- Anticipated Contract Start Date
- Upon Award
How to submit
- Method
- Electronic via HHS Online Bid Room or sealed submission on USB drive
- Instructions
- Submit one USB drive with all documents in Word, Excel, or searchable PDF in a sealed, labeled envelope/carton, or submit via HHS Online Bid Room.
Contract details
- Term
- Initial contract term with extension option
- Place of performance
- Austin State Hospital (ASH), Austin, Texas
- Insurance and bonding
- Workers' Compensation and Employer's Liability; Commercial General Liability; Commercial Automobile Liability; Professional Liability Errors and Omissions; Umbrella Liability.