About this opportunity
AI summaryThe Board of Regents of the University System of Georgia seeks proposals to establish systemwide enabling agreements with one or two suppliers across three independently evaluated categories. These solutions must provide software, hosting, implementation, migration, integration, maintenance, support, and professional services supporting twenty-five public colleges, universities, and the University System Office. Eligibility is restricted to onshore United States organizations performing work offsite. Vendors may submit proposals for one or more categories digitally via email or online through the sourcing tool, ensuring cost details remain separate from mandatory requirements responses. Proposals undergo a pass/fail evaluation on all mandatory requirements worksheets, followed by scored point evaluations for mandatory scored responses and supporting narratives.
Buyer and opportunity details
- Client
- Board of Regents of the University System of Georgia
- Solicitation No.
- 47200-eRFP-001832-2027
Scope of work
- Student-account billing, payment portals, electronic billing, payment plans, and ACH/eCheck and payment-card transactions
- Gateways, processors, State merchant-services and banking integration, cashiering, eCommerce, and international payments
- Fraud prevention, settlement, reconciliation, reporting, and related payment integrations
- Physical and mobile credentials, credential lifecycle management, and digital identity
- Stored value, declining balance, meal plans, privileges, and Online Card Office operations
- Campus-service, access-control, parking, transportation, laundry, printing, and POS device integrations
- Student refund processing and disbursement, recipient services, and refund preferences
- Institutional-system integration, transaction and status reporting, settlement, reconciliation, and refund compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost of proposed products | 200 points |
| Mandatory Requirements | Pass/Fail |
| Scored Criteria | 800 points |
Minimum qualifications
- Supplier must be determined to be a responsible supplier with adequate personnel, skills, equipment, and experience in similar endeavors.
- Supplier must not be debarred, suspended, or proposed for debarment by any federal or state government.
- Supplier must not offer prohibited products, equipment, or services from prohibited companies identified by federal or state government.
- Supplier must hold required contractor license or evidence of required licensure prior to award.
- Supplier must submit a properly executed E-Verify affidavit prior to award.
Documents to include with your response
- Technical Proposal responses to Mandatory and Mandatory Scored Questions
- Attachment C - Cost Worksheet
- Attachment D - State Contract Template (with any proposed redlined exceptions)
- Attachment E - E-Verify Contractor Affidavit
- Attachment F - Open Records Trade Secret Affidavit (if claiming trade-secret protection)
- Attachment I - Cyber Security Questionnaire
- Attachment K - Tax Compliance Form
- Two Certificates of Insurance within ten business days of award
- Separate redacted electronic copy in PDF format (if submitting proprietary information)
Key dates
- Sourcing Event Published
- Please reference the Georgia Procurement Registry
- Informational Conference for Suppliers (if any)
- Optional virtual conference, but strongly recommended via Microsoft Teams. Please reference the Georgia Procurement Registry and the Sourcing Event for the revised date, time, and joining instructions.
- Deadline to Submit Questions to the Issuing Officer via the Q&A Board
- Please reference the Sourcing Event
- Deadline for Issuing Officer to Publish Answers to Supplier Questions
- Unless stated otherwise in the Sourcing Event, responses will be published at least two business days prior to the closing date and time.
- Sourcing Event Closing/Deadline for Suppliers to Submit Responses
- Please reference the Georgia Procurement Registry
- Proposal Evaluation Completed (on or about)
- 4–6 weeks after closing
- Scored Presentations and Solution Demonstrations (on or about)
- 6–10 weeks after closing
- Negotiations Invitation Issued (emailed) (on or about)
- 10–12 weeks after closing
- Negotiations with Identified Suppliers (on or about)
- 10–12 weeks after closing
- Final Evaluation (on or about)
- 10–12 weeks after closing
How to submit
- Method
- Electronic via the approved DOAS sourcing tool (GA@WORK Marketplace for Suppliers)
- Instructions
- Responses must be submitted electronically in the sourcing tool before the closing date. An unredacted proposal must be submitted, along with a separate redacted electronic copy in PDF format if claiming trade secret or confidential exemptions.
Contract details
- Insurance and bonding
- Cyber Security Insurance of $5,000,000 per awarded category, Commercial General Liability, and Automobile Liability with the State of Georgia named as an additional insured; policies issued by an insurer authorized in Georgia with minimum AM Best rating of A; two Certificates of Insurance provided within ten business days of award.