About this opportunity
AI summaryThe City of Colorado Springs seeks quotes for short-term rental of heavy equipment, road construction equipment, and related attachments on an as-needed basis to support roadway maintenance and drainage projects. Requested equipment includes catch basin cleaners, trailer-mounted concrete pumps, hydraulic sewer cleaners, sewer jets, and combination sewer jet/vac units. Eligible bidders must be onshore USA organizations and submit pricing only for items they actively provide. Offerors must upload completed Exhibit A Price Sheets, the Exhibit D qualification and Reps and Certs document, and a cover letter detailing facility location and delivery information via BidNetDirect.com by 3:00 PM MT on November 23, 2026. The buyer will evaluate quotes and award one or more contracts to responsive, responsible bidders offering the most advantageous proposal based on price, specifications, additional options, delivery dates, and warranties.
Buyer and opportunity details
- Client
- The City of Colorado Springs
- Solicitation No.
- Q26-103AF
Scope of work
- Short-term rental of heavy equipment and road construction equipment
- Provision of related equipment attachments
- Daily, weekly, and monthly equipment rental options
- Full-service preventative maintenance, emergency repairs, and parts replacement
- Equipment delivery and removal services
- Twenty-four-hour emergency/urgency repair services
- Provision of replacement materials price lists and operations manuals
- Signed equipment condition reports at delivery and pickup
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost/price | Not specified |
| Specifications and additional options | Not specified |
| Delivery date | Not specified |
| Warranty | Not specified |
| Advantages and disadvantages to the City | Not specified |
Minimum qualifications
- Ability to deliver requested equipment within forty-eight hours of request
- Provide twenty-four-hour, seven-day-a-week emergency telephone service
- Maintain industry standard practices and required licenses
- Equipment equipped with all OSHA required safeguards
Documents to include with your response
- Cover letter identifying facility location and delivery information
- Exhibit A - Price Sheet (completed Excel file)
- Exhibit D - Solicitation Qualification Document (including Reps & Certs and Exceptions)
- Resumes for the project manager and key personnel assigned to the project
Key dates
- Date Issued
- October 30, 2026
- Quotes Due
- Monday, November 23, 2026 no later than 3:00 PM MT
How to submit
- Method
- Electronic via BidNet Direct
- Instructions
- Offerors must submit their cover letter, completed Exhibit A Price Sheet excel document, and completed Exhibit D Solicitation Qualification Document electronically in BidNetDirect.com. Emailed quotes will not be accepted.
Contract details
- Term
- Prices shall remain firm for the entire term of the initial Contract Award
- Estimated value
- Not to exceed $5,000,000.00 for all years
- Place of performance
- Throughout the City of Colorado Springs, Colorado
- Insurance and bonding
- Minimum Insurance Requirements per Appendix D including Property, Liability, Automobile, and Workers' Compensation. For over-the-road vehicles, automobile insurance with at least $1,000,000 single liability limit. Current Certificate of Insurance listing the City as additionally insured required prior to commencement.