About this opportunity
AI summaryThe West County EMS and Fire Protection District seeks bids from qualified onshore vendors to provide a Ubiquiti UniFi Protect camera system across multiple district locations. The contractor must supply 46 UniFi Protect compatible cameras, mounting accessories, UniFi recording equipment, and surveillance-rated hard drives, utilizing existing UniFi routers and switches. Scope of work includes installing hard drives, configuring equipment, adopting and naming cameras, updating firmware, and configuring recording settings, image quality, motion settings, time synchronization, storage, testing, and training. Bidders must hold appropriate business licenses, maintain required insurance in Missouri, and guarantee bid prices for 90 days. Questions must be submitted via email to Chief Financial Officer Dave Frazier by 1:00 p.m. on November 9, 2026. Proposals can be submitted digitally via email or online before the bid opening on December 4, 2026, at 12:00 p.m. Award will go to the best responsive, responsible bidder whose proposal is most advantageous to the District, considering price, geographic proximity, and other factors.
Buyer and opportunity details
- Client
- West County EMS and Fire Protection District
Scope of work
- Provide 46 UniFi Protect compatible cameras with models and mounting accessories appropriate to approved locations
- Provide UniFi recording equipment and surveillance rated hard drives needed for the proposed design
- State estimated recording retention in days and assumptions including resolution, frame rate, recording mode, and storage configuration
- Install hard drives in recorders, configure recording equipment, adopt and name cameras, update firmware, and configure settings
- Verify existing UniFi routers, switches, available ports, PoE capacity, connectivity, and bandwidth
- Coordinate equipment delivery and installation requirements with the District and its separately retained electrical contractor
- Verify camera angles, focus, day and night image quality, and coverage after mounting is complete
- Train designated District personnel and deliver equipment inventory, camera location list, recording settings, and warranty information
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Best responsive, responsible bidder, or offeror whose proposal is most advantageous considering price and other factors including geographic location | Not specified |
Minimum qualifications
- Possess current and appropriate business and/or professional licenses in their field
Documents to include with your response
- Proposed camera schedule totaling 46 cameras
- Exception Sheet (identifying any deviations or differences from specifications)
- Certified payroll (submitted with request for payment, if Prevailing Wage Law applies)
Key dates
- Questions due
- 1:00 p.m. on November 9, 2026
- Bid opening
- December 4, 2026, at 12:00 p.m.
How to submit
- Method
- Not explicitly stated
- Instructions
- Questions submitted via email. Bid submissions are followed up with a confirmation email within 24 hours. Bid opening at Administrative Offices, 223 Henry Ave., Manchester, MO 63011.
Contract details
- Term
- Effective for the approximate time it takes to complete and/or fulfill the scope and intention of the proposal
- Place of performance
- All District locations including Administration/Station 1, Station 2, the Advanced Center of Excellence/Safety House, and Station 3 (Manchester, MO)
- Insurance and bonding
- Workers Compensation: Statutory limits with Employer’s Liability no less than $500,000. Comprehensive General Liability (including automobile): limits of no less than $1,000,000/3,000,000/1,000,000 per occurrence or $3,000,000 CSL. Licensed in Missouri, naming Fire District as additional insured, 30 days written notice prior to material changes or cancellation.