About this opportunity
AI summaryThe City of Colorado Springs requests Time and Materials proposals for consulting services for its Housing and Homelessness Department. Eligible offerors include onshore United States organizations performing work offsite under an initial one-year contract term with discretionary option years. Vendors must attend a non-mandatory pre-proposal conference on November 5, 2026, at 12:00 PM MT via Microsoft Teams and submit all questions by November 13, 2026. Offerors must submit all proposal documents digitally through the Rocky Mountain E-Purchasing BidNet Direct platform. The evaluation committee will score submissions across five weighted factors: relevant experience with HUD programs (30 points), understanding of federal compliance and reporting (25 points), qualifications of consultant and key personnel (20 points), cost proposal and pricing structure (15 points), and proposal quality and responsiveness (10 points).
Buyer and opportunity details
- Client
- The City of Colorado Springs
- Solicitation No.
- R26-097SL
Scope of work
- Data entry, reconciliation, and documentation in HUD systems including IDIS, HEROS, and SAGE
- Administering HUD-funded programs such as CDBG, ESG, HOME, TBRA, and CHDO activities
- Preparing HEROS documentation and supporting environmental reviews
- Drafting or contributing to annual HUD reports including the CAPER
- Federal compliance oversight including URA, Davis-Bacon, and Section 3
- Conducting file reviews, eligibility verification, and compliance monitoring
- Providing scheduled check-in summaries and action item updates
- Providing written updates for any issues, delays, or anticipated compliance risks
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant Experience with HUD Programs | 30 Points |
| Understanding of Federal Compliance & Reporting | 25 Points |
| Qualifications of Consultant & Key Personnel | 20 Points |
| Cost Proposal & Pricing Structure | 15 Points |
| Proposal Quality & Responsiveness | 10 Points |
Minimum qualifications
- At least three years of direct experience administering HUD-funded programs
- Demonstrated experience with HUD systems including IDIS, HEROS, and SAGE
- Experience preparing HEROS documentation or supporting statutory environmental reviews under Part 58
- Familiarity with federal requirements such as URA, Davis-Bacon, and Section 3
- Experience drafting or contributing to annual HUD reports including the CAPER
- Experience conducting file reviews, eligibility verification, and compliance monitoring
- Ability to provide consistent staffing throughout the contract term
- Capability to meet the City's minimum insurance thresholds
Documents to include with your response
- Cover letter signed by an authorized representative
- Exhibit 1 Solicitation Qualifications Document
- Exhibit 3 Federal Forms
- Exhibit 4 HUD Federal Requirements & Certifications Packet
- Appendix A Rate Sheet / Cost Proposal
- Debarment & Suspension Certification
- Certification Regarding Lobbying (Byrd Anti-Lobbying Amendment)
Key dates
- Issue Request for Proposal
- October 30, 2026
- Pre-Proposal Conference
- November 5, 2026 at 12:00 PM MT
- Cut Off Date for Questions
- November 13, 2026 at 1:00 PM MT
- Proposal Due Date
- November 30, 2026 at 1:00 PM MT
- Interviews (if applicable)
- Tentatively November 2026
- Award of Contract
- Tentatively December 2026
- Notice to Proceed
- Tentatively December 2026
How to submit
- Method
- Electronic via BidNet Direct
- Instructions
- Submit one electronic copy via www.bidnetdirect.com. Proposal must be limited to no more than 25 pages (8-1/2 inch x 11 inch, minimum font Times New Roman 10, single-sided, one-inch margins; 11 inch x 17 inch allowed for schedule). Cover letter must be no more than three pages. Specified exhibits and appendices do not count against the page limit.
Contract details
- Term
- Base Year: April 1, 2027 – March 31, 2028, with Option Year 1: April 1, 2028 – March 31, 2029, and unilateral option to extend services up to six months
- Estimated value
- $150,000 for the base contract year
- Insurance and bonding
- Property, Liability, Professional Errors and Omissions, and Worker's Compensation insurance coverage per Appendix E, listing the City of Colorado Springs as an additional insured on Property and Liability policies.
- Funding
- HUD (including CDBG, ESG, HOME, TBRA, and CHDO activities)