About this opportunity
AI summaryThe City of Clearwater seeks sealed proposals from onshore USA organizations to provide independent third-party commissioning services for capital projects. The selected vendor will serve as an independent commissioning advisor from procurement and design through construction, startup, final commissioning, and warranty activities. The scope of work excludes professional architectural, engineering, landscape architectural, or registered surveying and mapping services subject to the Consultants' Competitive Negotiation Act. Bidders must submit questions through the City's e-Procurement Portal by November 28, 2026. Proposals are due digitally via the portal by 10:00 am Local Time on December 8, 2026. Submissions must include fully burdened maximum hourly labor rates on the OpenGov Pricing Sheet, which the City will use to calculate the evaluated price.
Buyer and opportunity details
- Client
- City of Clearwater
- Solicitation No.
- 05-27
Scope of work
- Serve as independent commissioning advisor maintaining separation from design, construction, startup, safety, and AHJ responsibilities
- Program planning and procurement support, including Division 01 commissioning requirements and qualification criteria
- Predesign and design phase support, Owner's Project Requirements facilitation, and design review memoranda
- Construction submittal and coordination phase reviews, test procedures, sampling plans, and readiness criteria
- Startup testing, test readiness coordination, checkout verification, and functional acceptance testing
- Closeout warranty, seasonal phase activities, O&M manual review, as-builts, and test record verification
- Commissioning of building automation sequences, points, alarms, graphics, trends, analytics, networks, and remote interfaces
- Maintenance of commissioning plans, responsibility matrices, schedules, issue logs, deliverable registers, and budget forecasts
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Firm Qualification and Experience | 25 |
| Personnel Qualifications and Experience | 30 |
| Project Understanding, Approach and Work Product Quality | 20 |
| References | 10 |
| Cost of Services | 15 |
Minimum qualifications
- Experience providing independent commissioning services on comparable public projects
- Services shall not include professional architectural, engineering, landscape architectural, or registered surveying and mapping services subject to CCNA
- Must register with and use the E-Verify system per Florida Statute 448.095
- Provide an accountable project manager and qualified discipline specialists for each task order
Documents to include with your response
- TAB 1 - Letter of Transmittal
- TAB 2 - Firm Qualifications and Experience
- TAB 3 - Proposed Personnel Qualifications and Experience
- TAB 4 - Project Understanding, Approach and Work Product Quality
- Attachment C - Work Product Requirements (Work Product Appendix)
- TAB 6 - Cost of Services and completed OpenGov Pricing Sheet
- Exceptions statement
- Vendor Certification
- E-Verify System Certification
- Scrutinized Companies form(s), Compliance with Anti-Human Trafficking Laws Form, and W-9 Form
Key dates
- Notice Date
- Friday, October 30, 2026
- Question Submission Deadline
- November 28, 2026, 10:00am
- Due Date & Time for Submissions and Opening
- Tuesday, December 8, 2026, 10:00 am
- Award recommendation
- Week of January 4, 2027
How to submit
- Method
- Electronic via the City's e-Procurement Portal hosted by OpenGov
- Instructions
- Submit through https://procurement.opengov.com/portal/myclearwater. E-mail or fax submissions will not be accepted. Proposals must include required tabs and uploads.
Contract details
- Place of performance
- Clearwater, FL and remote work
- Insurance and bonding
- Commercial General Liability; Commercial Automobile Liability for any owned, non-owned, hired or borrowed automobile; Professional Liability/Malpractice/Errors or Omissions of $2,000,000 per occurrence; Workers' Compensation per Florida law with Employer's Liability of $1,000,000 each employee each accident/disease policy limit; Waiver of Subrogation; City named as Additional Insured on CGL and Auto.