About this opportunity
AI summaryThe Superior Court of California, County of Santa Clara seeks proposals for an online, on-demand safety training program meeting OSHA and Cal/OSHA requirements for its janitorial, mailroom, and facilities personnel. The contractor must provide offsite access to a web-based training platform for up to 20 staff members, offering relevant workplace safety course catalogs, progress tracking, electronic recordkeeping, reporting capabilities, and basic technical support without requiring specialized software. Eligibility is restricted to onshore US organizations, and entities such as corporations or partnerships must provide proof of good standing. Vendors must submit proposals by November 30, 2026, at 1:00 p.m. Pacific Time, including required certifications and a cost proposal featuring a detailed line-item budget with an explanatory narrative. Proposers must email all questions to the court by November 11, 2026.
Buyer and opportunity details
- Client
- Superior Court of California, County of Santa Clara
- Solicitation No.
- 103026C
Scope of work
- Provide a web-based training platform with on-demand access to workplace safety courses for up to 20 staff members
- Allow employees to complete training modules independently at their own pace during scheduled work hours
- Provide a user-friendly interface to navigate courses and track training progress
- Ensure platform compatibility with Court standard web browsers without specialized software or hardware
- Provide access to workplace safety courses relevant to Janitorial, Mailroom, and Facilities personnel addressing OSHA and Cal/OSHA requirements
- Maintain and update training content to reflect changes in safety regulations and industry practices
- Provide designated Court personnel with administrative access to monitor participation, track progress, and download reports
- Maintain electronic records of completed training and provide basic technical support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Quality of work plan submitted | 20 points |
| Experience on similar assignments | 10 points |
| Cost | 40 points |
| Ability to meet timing requirements to complete the project | 5 points |
Minimum qualifications
- Assign only persons who have sufficient training, education, and experience to successfully perform duties
- Minimum of three client references for whom Proposer has conducted similar services
- Proof of good standing in California or home jurisdiction for corporations, LLCs, LPs, or LLPs
- Current business licenses, permits, and authorizations required by applicable law
Documents to include with your response
- Technical Proposal
- Cost Proposal with detailed line item budget and narrative
- Resumes for each key staff member
- Minimum of three client references
- Attachment 3: Proposer's Acceptance of Terms and Conditions
- Attachment 4: General Certifications Form
- Attachment 5: Darfur Contracting Act Certification
- Attachment 6: Payee Data Record Form
- Attachment 10: Bidder Declaration form (if claiming DVBE incentive)
- Attachment 11: DVBE Declaration form (if claiming DVBE incentive)
Key dates
- RFP issued
- 10/30/2026
- Deadline for questions
- 11/11/2026
- Questions and answers posted
- 11/16/2026
- Proposals due
- 11/30/2026 NO LATER THAN 1:00 P.M. PACIFIC TIME
- Evaluation of proposals (estimate only)
- 12/4/2026
- Notice of Intent to Award (estimate only)
- 12/7/2026
- Negotiations and execution of contract (estimate only)
- 12/15/2026
- Contract start date (estimate only)
- 1/1/2027
- Contract end date (estimate only)
- 6/30/2031
How to submit
- Method
- Electronic via email
- Instructions
- Submitted in two parts (technical proposal and cost proposal as a separate attachment marked COST PROPOSAL) via email to [email protected] with RFP title and number in the subject line.
Contract details
- Term
- Estimated start date 1/1/2027 through estimated end date 6/30/2031
- Insurance and bonding
- Commercial General Liability with limits of at least $1,000,000 per occurrence and annual aggregate; Workers Compensation and Employer's Liability (if Contractor has employees); Automobile Liability (if using a vehicle); Professional Liability (if performing professional services); Commercial Crime Insurance with minimum liability limit of $1,000,000 (if handling funds/valuable property). Insurers must have an A.M. Best rating of A- or better.