About this opportunity
AI summaryThe Ohio Attorney General's Office seeks proposals for staging and audio-visual services for the 2027 Two Days in May Conference. The selected contractor will handle all event planning activities, equipment delivery, set-up, ballroom and breakout session support, and post-event tear-down. Eligibility is restricted to onshore United States organizations. Offerors must submit all questions by November 16, 2026, and submit final proposals through Ohio Buys by December 4, 2026, at 3:00 PM Eastern Time. The agency evaluates proposals using a 100-point formula based on technical merit and pricing. Technical criteria account for 60 points—covering experience, references, staffing, approach to scope, and customer support—while the cost proposal accounts for the remaining 40 points.
Buyer and opportunity details
- Client
- Ohio Attorney General's Office
- Solicitation No.
- SRC0000042720
Scope of work
- Breakout session audio-visual equipment, complete setup, and room walk-throughs
- Ballroom session audio-visual equipment, complete setup, and technical operation
- Tiered Good, Better, and Best ballroom scenic packages
- Displaying power points and videos on big screens during ballroom sessions
- Voice of God announcements in the run of show
- Integration with third-party in-house vendor Encore Global Event Solutions for power, rigging, and house sound
- Audio-visual equipment setup and support for an overflow room
- Optional conference Wi-Fi service for attendees
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Section A - Experience, References, and Staffing | 15 |
| Section B - Approach to Scope of Work | 35 |
| Section C - Customer Support | 10 |
| Technical Proposal Points (Weighted Total) | 60% |
| Section D – Pricing / Pricing Proposal | 40% |
Minimum qualifications
- Eligibility for contract award by the AGO pursuant to Ohio Revised Code Sections 9.24, 125.11, and 3517.13
- Compatibility and ability to integrate scenic options with in-house services provided by Encore Global Event Solutions
Documents to include with your response
- Transmittal Letter signed by an authorized individual
- Technical Questionnaire responses
- Photo portfolio examples of recent designs or scenic books for Good, Better, or Best tiers
- Staff experience and details of past completed projects
- Attachment B - Performance Questionnaires (three completed by customers)
- Implementation timeline including key milestones
- Cost Proposal / Financial Questionnaire with itemized estimates for each scenic tier
- Section identifying exceptions, assumptions, and deviations (if applicable)
Key dates
- RFP Released
- October 30, 2026; 3:00 PM
- RFP Inquiry Deadline Date/Time
- November 16, 2026; 3:00 PM
- RFP Response Deadline Date/Time
- December 4, 2026 at 3:00 PM Time Eastern Time
- AGO Review and Evaluation of Offeror Proposals
- December 2026
- Offeror Interview (only if requested by the AGO)
- December/January 2026
- Apparent Successful Offeror Notification
- January 2026
- Contract Process and AGO Due Diligence
- January/February 2026
- Conference Dates
- May 10 – 11, 2027
How to submit
- Method
- Electronic via Ohio Buys
- Instructions
- Submit responses via Ohio Buys Technical and Financial Questionnaires. Attachments should be in searchable PDF format.
Contract details
- Term
- Expected to be signed in early 2027, with a negotiated term necessary to complete the contracted requirements
- Place of performance
- Hilton Columbus Downtown, 402 N. High St., Columbus, Ohio