About this opportunity
AI summaryThe Regents of the University of Michigan, acting on behalf of itself and affiliates including UMH-West and UMH-Sparrow, seeks proposals from qualified suppliers for a data archiving solution. This solution supports Michigan Medicine as it consolidates multiple Epic instances and supporting applications into a single Epic platform. The planned contract term covers five years, and performance of the work will be offsite. Only onshore United States organizations are eligible to submit bids. Suppliers must provide a comprehensive proposal that includes an accessibility roadmap, staffing resumes, functionality requirements, a cost proposal narrative, and a completed cost spreadsheet with milestone schedules and travel breakdowns. Suppliers must submit responses digitally via email or online before the solicitation closes on December 30, 2026, at 12:00 PM EST.
Buyer and opportunity details
- Client
- Regents of the University of Michigan
- Solicitation No.
- RFP-0012469-TECH-2026
Scope of work
- Data archiving solution for Epic platform consolidation
- Integration supporting Michigan Medicine Academic Medical Center, UMH-Sparrow, and UMH-West
- Cloud-based software as a service or hosting services
- Assessment phase for the project
- Ongoing support and problem resolution processes
- Digital accessibility compliance adhering to WCAG 2.1 AA and Section 508
- Data security and cybersecurity safeguards for regulated data
Minimum qualifications
- Ability to comply with WCAG 2.1 Level AA and Section 508 Standards
- Compliance with HIPAA and execution of standard Business Associate Agreement
- Compliance with Data Security Agreement requirements
Documents to include with your response
- Document stating exceptions or 'no exceptions' to the standard Agreement
- Signed Business Associate Agreement or document stating 'no exceptions'
- Signed Data Security Agreement or document stating 'no exceptions'
- Pro-forma terms and conditions
- VPAT or ACR created or updated within the past 12 months
- Executive Summary
- Project Organization Chart and Staff Resumes
- Cost Proposal Excel spreadsheet
- Cost Proposal Narrative
- Completed Functionality Requirements document
Key dates
- Open
- 10/30/2026, 10:00 AM EDT
- Close
- 12/30/2026, 12:00 PM EST
How to submit
- Method
- Electronic via the sourcing event portal
- Instructions
- Responses to event questions and required document uploads submitted electronically through the University of Michigan sourcing platform.
Contract details
- Term
- 5 year period with an option to extend annually as mutually agreed upon
- Place of performance
- University expects the vast majority of the work to be completed on-site