About this opportunity
AI summaryThe Hawaii Department of Transportation Highways Division seeks a contractor to furnish maintenance and modification services for the Coordinated Data System and Roadway Information Management System (CDS/RIMS) on the Island of Oahu. The contractor must provide ongoing support, software and hardware maintenance, database administration, and updates to the RIMS public portal, GIS platforms, and Highway Performance Monitoring System reporting modules. Eligibility is limited to USA onshore organizations. Prospective bidders must register and upload complete proposals through HIePRO by November 23, 2026, at 2:00 p.m. Hawaii Standard Time, and must submit all questions and substitution requests in HIePRO by November 9, 2026, at 2:00 p.m. Hawaii Standard Time. Prior to award, the selected bidder must email a completed Pre-Qualification Questionnaire to the Project Manager within five working days after the bid due date. The contract period runs for one year, with potential extensions not to exceed a total term of four years.
Buyer and opportunity details
- Client
- STATE OF HAWAII DEPARTMENT OF TRANSPORTATION HIGHWAYS DIVISION
Scope of work
- Project management, weekly meetings, and work plan updates
- General maintenance, OS/COTS software management, and annual hardware plan
- Database maintenance and updating SQL scripts
- Data management tools (DAM/DMT) maintenance and modifications
- RIMS HPMS module modifications and annual HPMS submittal support
- Central data library and cloud buildup services
- Product training and user support
- System backup procedures and annual disaster recovery plan
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| TOTAL AMOUNT FOR COMPARISON OF BIDS to determine lowest responsible bidder | Not specified |
Minimum qualifications
- Compliance with section 103D-310(c), HRS requirements
- Submission of completed Pre-Qualification Questionnaire within five working days after bid due date
- Local representative to oversee weekly maintenance tasks
Documents to include with your response
- Complete proposal uploaded to HIePRO
- Proposal Schedule
- Pre-Qualification Questionnaire (Appendix A)
- Tax clearance certificate (FORM A6 / DOTAX / IRS)
- Certificate of Good Standing from DCCA
- Certificate for Performance of Service
- Written evidence of corporate or partnership signing authority (if applicable)
Key dates
- HIePRO Release Date
- November 2, 2026
- Questions and Substitution Requests due
- November 9, 2026, at 2:00 p.m., HST
- Bids due
- November 23, 2026, at 2:00 p.m., Hawaii Standard Time (HST)
How to submit
- Method
- Electronic via HIePRO only
- Instructions
- Bidders must upload the complete proposal via HIePRO prior to the deadline; confidential/proprietary documents must be uploaded as a separate file; Pre-Qualification Questionnaire must be emailed to the Project Manager within 5 working days after bid due date.
Contract details
- Term
- ONE (1) YEAR from the date indicated in the Notice to Proceed, with total term not to exceed FOUR (4) years including extensions
- Place of performance
- Island of Oahu, Hawaii
- Insurance and bonding
- Workers compensation insurance; auto liability insurance; general liability insurance naming the State of Hawaii as additional insured with 30 days prior written notice of cancellation; contract performance bond of 50 percent of contract price if required.
- Funding
- Federal-Aid Project No. SPR-0010(058) UNIT 1 CDS, 49 CFR Part 26, 23 CFR Part 200