About this opportunity
AI summaryThe School District of Osceola County, Florida, seeks competitive sealed bids to secure firm fixed pricing from multiple bidders for custodial equipment repairs and an optional planned maintenance service program. The scope includes as-needed repair services and routine maintenance for district-owned equipment such as vacuum cleaners, carpet extractors, and floor machines across district schools and facilities. Only onshore U.S. organizations are eligible to bid. All bids are due by Tuesday, December 15, 2026, at 2:00 PM ET. A non-mandatory virtual pre-bid meeting will take place via Microsoft Teams on Tuesday, November 17, 2026, at 9:00 AM, and questions must be submitted no later than November 18, 2026. The contract period will run for three years.
Buyer and opportunity details
- Solicitation No.
- SDOC-27-046-B-LV
Scope of work
- Repairs for district-owned custodial equipment including vacuums, carpet extractors, and floor machines
- Optional onsite planned maintenance service program following manufacturers recommended PM service requirements
- Inspection and maintenance of batteries, cables, amp draw, filters, squeegees, skirts, and solution systems
- Additional inspections for propane and gas units including carbon monoxide test, belt inspection, and fluid checks
- Provision of replacement parts at bid percentage discount rates
- Provision of free loaner or rental machines if repairs exceed four business days after purchase order receipt
- One-time roundtrip pickup and delivery services per purchase order across Osceola County
- Optional annual comprehensive service agreements covering all parts and labor
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proper submittal of ALL documentation as required by this bid (Responsive) | Not specified |
| Total Cost | Not specified |
| Location of company | Not specified |
| Past Performance | Not specified |
Documents to include with your response
- Attachment B - Bidder Acknowledgement and Standard Terms & Conditions
- Drug Free Workplace Certification
- Certification Regarding Debarment
- Statutory Compliance Affidavit
- Signed Addenda
- Attachment C – References Form (at least three recent references)
- Attachment D - Bid Price Sheet
- Manufacturers parts lists, price guides, and catalogs
- Manufacturer authorization letter(s) to service/repair equipment
- Certificate of Insurance or proof of insurability, SBE/VBE participation form, and Local Business Tax Receipts
Key dates
- Invitation to Bid Available
- November 2, 2026
- Pre-Bid Meeting
- Tuesday, November 17, 2026, at 9:00 AM
- Deadline for Questions
- November 18, 2026 at 12:00 PM
- Addendum
- November 20, 2026
- Bids Due
- Tuesday, December 15, 2026, by 2:00 P.M. ET
- Planned Award Date
- January 19, 2027
How to submit
- Method
- Electronic via VendorLink
- Instructions
- Submit through VendorLink at https://vendorlink.osceola.org in Excel (.xls or .xlsx), Adobe PDF (.pdf), or .ZIP file format with printing enabled.
Contract details
- Term
- Initial three (3) year term with up to one (1) optional two (2) year renewal period
- Place of performance
- Any school or location within Osceola County, Florida
- Insurance and bonding
- Commercial General Liability covering contractual liability and independent contractors; Automobile Liability for owned, hired, scheduled, and non-owned vehicles; Workers Compensation per Chapter 440, Florida Statutes with waiver of subrogation; District named as Additional Insured on liability policies.