About this opportunity
AI summaryDouglas County School District RE-1 requests proposals from qualified onshore firms or individuals to provide high bandwidth wide area network services across all schools and business units in the district. The required scope includes designing and building the network, supplying remote monitoring tools for real-time network statistics, activating proactive monitoring within four hours following installation and activation, providing diagnostic and troubleshooting components, delivering a network support manual, and furnishing supplier support contact details. Only onshore United States organizations are eligible to bid. Interested suppliers must submit all questions through BidNet no later than November 13, 2026. Proposals must be submitted electronically through BidNet by December 4, 2026, at 2:00 PM Mountain Time. DCSD will evaluate responses based on overall value—considering qualifications, price, products, and service capabilities rather than price alone.
Buyer and opportunity details
- Client
- DOUGLAS COUNTY SCHOOL DISTRICT RE-1
- Solicitation No.
- 006-27
Scope of work
- Design and construction of a lit private Wide Area Network connecting 91 District schools and facilities
- Minimum connection of 1Gbps per site with SC fiber optic handoff directly to MDF racks
- Extension of infrastructure to remote sites including Stone Canyon Outdoor EdVentures and Cherry Valley Elementary
- Lit fiber meeting SLA performance including <20ms latency, <0.1% packet loss and jitter, and 99.99% availability
- Proactive WAN network monitoring activated within four hours following installation, testing, and activation
- Remote network diagnosis and troubleshooting component installation
- Delivery of a Network Support Manual and provision of ongoing maintenance and support
- Dual/parallel operation testing 60 days prior to the July 1 cutover and joint migration planning
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Criteria listed in Attachment D - DCSD RFP WAN Evaluation Matrix V2.xlsx | Not specified |
Minimum qualifications
- Valid USAC SPIN Number for Telecommunications priority 1 services
- Solutions offered must be 100% E-rate eligible
- Three (3) references from the K-12 education market from the current calendar year or the two (2) preceding calendar years
- Supplier's employees and subcontractors must be licensed and bonded in accordance with all applicable ordinances, regulations, and requirements
Documents to include with your response
- Cover Letter signed by an authorized individual
- Management Summary of Proposed Solution
- Technical Approach of Proposed Solution including network diagram of routes in PDF copy
- Organizational chart and resumes for proposed key personnel
- Three (3) K-12 education references
- Pricing in required format (Attachment B - DCSD Pricing Form - Preliminary Design)
- Sample of billing highlighting itemized circuit costs in pre-E-rate form
- Invoice percentage credit table for missed SLAs
- Attachment B Exceptions Form
- Attachment C Certification Regarding Debarment and Suspension
Key dates
- RFP published
- November 2, 2026
- Question deadline
- November 13, 2026, 2:00 PM MT
- Proposal submission deadline
- December 4, 2026 at 2:00 PM Mountain Time
- Notice of intent to award
- TBD
- Contract start
- July 1, 2028
How to submit
- Method
- Electronic via Rocky Mountain e-Purchasing (BidNet)
- Instructions
- Submitted to the Strategic Sourcing & Contract Management Department through BidNet; consecutively numbered pages organized per Section 8.0, avoiding promotional materials.
Contract details
- Term
- five (5) year term
- Place of performance
- 91 Douglas County School District RE-1 schools and facilities across approximately 900 square miles, including sites in Larkspur and Franktown, Colorado.
- Insurance and bonding
- Commercial general liability of not less than $1,000,000 per occurrence and $2,000,000 aggregate, naming DCSD as additional insured; automobile liability of $1,000,000 combined single limit per occurrence; workers compensation coverage as required by law; policies issued by carriers rated A-, Class VII or better; employees and subcontractors licensed and bonded.
- Funding
- Universal Service Support Mechanism for Schools and Libraries (commonly known as E-Rate) via the BEAR method