About this opportunity
AI summaryThe City of Providence seeks proposals for a cloud-hosted, Software-as-a-Service public safety data integration and decision support platform. The platform must consolidate data from computer-aided dispatch, records management systems, automated license plate recognition, and geographic information systems into a unified interface featuring GIS mapping, predictive analytics, unified search, relationship mapping, and artificial intelligence-assisted analysis. Bidders must submit two copies of their bid in sealed, labeled packages to the Department of the City Clerk by 2:15 P.M. on November 30, 2026. The deadline to submit questions is November 23, 2026, and no pre-bid conference is scheduled. The Board of Contract and Supply will evaluate bids and award the contract to the lowest qualified and responsible bidder for a five-year term with five one-year options.
Buyer and opportunity details
- Client
- BOARD OF CONTRACT AND SUPPLY CITY OF PROVIDENCE, RHODE ISLAND
- Solicitation No.
- 55066
Scope of work
- Fully cloud-hosted Software-as-a-Service public safety data integration and decision support platform
- Data integration and normalization from existing public safety systems including CAD, RMS, LPR, and GIS
- Unified search capability across all connected systems and relationship and association mapping
- AI-assisted search, natural language queries, and operational data analysis
- Pre-arrival intelligence and analytics for Fire Department and EMS operations
- Discovery, requirements gathering, and platform implementation
- Role-based training for platform users
- Data export and deletion services upon contract expiration or termination
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Requirements and specifications fulfillment | Not specified |
| Cost | Not specified |
Minimum qualifications
- Out-of-state corporations must qualify or register to transact business in Rhode Island in accordance with RIGL Sec. 7-1.2-1401, et seq.
- Proposer shall hold a current SOC 2 Type II certification covering Security Trust Services Criteria with continuous audit history for at least prior 3 consecutive years
- Three references where the solution has been utilized at and by government organizations of a similar size
Documents to include with your response
- Bid Form 1: Bidder's Blank
- Bid Form 2: Certification of Bidder
- Bid Form 3: Certificate Regarding Public Records
- Bid Form 4: Affidavit of City Vendor
- Minority and Women Business Enterprise Program forms (or Waiver Request Form)
- Bidder's Proposal/Packet including pricing information, project plans, training plan, sample dashboards/reports/maps, narrative descriptions, short video clips, and three references
- SOC 2 Type II reports, bridge letters, or executive summaries
Key dates
- Deadline for questions submissions
- November 23, 2026
- Bids due / Meeting Date
- 11/30/2026 up to 2:15 P.M.
- Date to be opened
- 11/30/2026 at 2:15 P.M.
How to submit
- Method
- Sealed envelopes or packages
- Instructions
- Submit 2 copies to Board of Contract and Supply, Department of the City Clerk, City Hall, Room 311, 25 Dorrance Street, Providence, RI 02903 labeled with Item Description, City Department, company name, and address.
Contract details
- Term
- 5 year contract with 5 (1) year options
- Set-aside / preference
- 20% MBE/WBE combined participation goal
- Place of performance
- Providence, RI
- Insurance and bonding
- Prior to commencing performance under the contract, the successful bidder shall submit a certificate of insurance in a form and amount satisfactory to the City. Proof of Insurance will be requested after award approval.