About this opportunity
AI summaryThe buyer seeks proposals for an intuitive, mobile-friendly, web-based online reporting solution for non-emergency incidents. The platform must feature dynamic branching logic, digital evidence submission, an SMS referral tool, citizen status tracking, and a full report management workflow for BPS staff and supervisors. Eligibility is restricted to onshore Canadian organizations, and performance of the work will take place offsite. Proponents can submit responses digitally via email or online, and they must include completed appendices for mandatory and desirable requirements, technical details, a fee proposal, and a proposed contract. The evaluation includes a pass/fail check on mandatory requirements, followed by a 140-point evaluation assessing scope of work requirements, technical requirements, fee proposal, and relevant experience. Up to three selected proponents may also be invited to deliver a presentation and demonstration scored out of 100 points.
Buyer and opportunity details
- Client
- City of Brandon
- Solicitation No.
- L-20/26
Scope of work
- Intuitive form-based online incident reporting platform with dynamic branching and automatic eligibility checks
- SMS referral tool for dispatch, front desk staff, and patrol officers
- Digital evidence upload functionality with anti-virus scanning and DEMS integration
- Automatic Statistics Canada UCR/crime coding with reviewing officer override capabilities
- Report workflow management including review, approval, rejection, routing, and internal notes
- Public notification and status tracking via automated email or SMS notifications
- Virtual training for power users with a train-the-trainer approach
- Tiered support, maintenance, and enhancement model throughout the contract term
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory Requirements | Pass/Fail |
| Scope of Work Requirements | Not specified |
| Technical Requirements | Not specified |
| Fee Proposal | Not specified |
| Experience | Not specified |
| Phase II Total Points Available | 140 |
| Demonstration Evaluation Category (if required) | 100 |
Minimum qualifications
- Minimum of three (3) client references from deployments within police services and/or municipal organizations of similar size and scope to BPS
Documents to include with your response
- Bid Form
- Cover Letter
- Executive Summary with project plan
- Company Overview
- Appendix A Mandatory Requirements
- Appendix B Value Adds Checklist
- Appendix C Implementation Plan Template
- Proposed contract to be signed with the City
Key dates
- Questions due
- seven (7) days before the closing date
- Proposals due
- before 5:00:00 p.m. local
- Contract Award
- Within the four (4) weeks of solution demonstration
How to submit
- Method
- Electronic via the City portal
- Instructions
- One (1) electronic Proposal Submission in .PDF format submitted via the Submit Online Bid link on the City of Brandon website. Submittal is limited to ten (10) 8.5x11 inch pages, excluding cover letter, Bid Form, and supplied Appendices.
Contract details
- Place of performance
- 1020 Victoria Avenue, Brandon, Manitoba
- Funding
- The Government of Manitoba as represented by The Minister of Justice