About this opportunity
AI summaryThe Joint Schools Construction Board seeks proposals from onshore USA organizations to provide independent compliance services for Phase 3 of the Joint Schools Construction Project. The contractor will perform offsite compliance administration and monitoring, including developing an implementation plan, monitoring workforce diversification and participation goals, managing certified payroll compliance, reviewing pay applications and final utilization reports, and providing audit support. Evaluation will follow a qualifications-based selection considering proposed billing rates and performance capability. A non-mandatory pre-bid meeting occurs on November 12, 2026, and questions are due by November 20, 2026. Proposals must be submitted digitally via email or online through the supplier portal by December 3, 2026, at 2:30 pm. Proposers must submit a comprehensive rate, staffing, and fee proposal to establish a not-to-exceed contract value.
Buyer and opportunity details
- Client
- City of Syracuse
- Solicitation No.
- 27-163
Scope of work
- Provide program-wide independent compliance administration and monitoring services for all Phase 3 contracts
- Develop a written ICO implementation plan covering staffing, document flow, review procedures, escalation paths, and reporting
- Establish and maintain a master compliance register for all active Phase 3 contracts and subcontracts within 45 days of NTP
- Review and recommend approval to the City Compliance Officer for proposed MWBE utilization plans and supporting documentation
- Track approved participation commitments, changes, substitutions, lower-tier participation, and actual payments
- Monitor workforce participation against Diversification Plan goals, including minority, female, City residency, and student goals
- Administer and monitor certified payroll compliance using the City-designated system for all construction contracts
- Conduct up to twelve construction site visits per year subject to prior JSCB authorization
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The education, experience and expertise of the agency, individual, firm or organization and proposed key personnel | Not specified |
| Capacity of Firm to manage and oversee the Phase 3 Diversity Plan requirements | Not specified |
| Availability of adequate personnel, equipment and other resources to perform the required work expeditiously | Not specified |
| The proposer's specific experience, stability and history of performance on types of projects similar in scope and past performance | Not specified |
| Billing rate schedule and previous experience working for the City of Syracuse | Not specified |
Minimum qualifications
- Regularly engaged in the provision of services as described in the RFP
- Meet or exceed all requirements of New York State and Federal Laws pertaining to MWBE Compliance Monitoring
- Capability to scale staffing across overlapping design, procurement, and construction phases into early 2036
- Personnel with relevant MWBE, EEO, public-construction, certified payroll, and B2Gnow experience
Documents to include with your response
- Cover Letter signed by authorized representative identifying all exceptions
- Title Page
- Executive Summary
- Relevant Experience sample project
- City of Syracuse / SCSD Experience within the last 10 years
- Project Approach narrative
- Systems / Data Security Approach narrative
- Staffing Plan and Key Personnel Resumes
- Attachment E Proposed Staff and Fee Form
- Attachment F Form A JSCB MWBE Participation Plan
Key dates
- Release Date
- November 1, 2026
- Pre-bid meeting
- November 12, 2026
- Questions due
- November 20, 2026
- Proposals due
- December 3, 2026, 2:30 pm
How to submit
- Method
- Electronic via OpenGov Procurement portal or sealed hard copy
- Instructions
- City prefers electronic submission via OpenGov Procurement portal. If submitting hard copy, submit to Office of Management and Budget, Division of Purchase with 1 original marked Original, 10 copies marked Copies, and 2 USB drives. Proposals should be concise with a 200-page limit.
Contract details
- Term
- Awarded for the length of the program as detailed in the anticipated Phase 3 Project Schedule, extending into early 2036
- Place of performance
- Syracuse, NY
- Insurance and bonding
- The selected consultant and approved subconsultants shall maintain the insurance required by the final professional services agreement and shall provide certificates and endorsements before commencing services.