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RFP opportunity

Port of Houston Authority Property and Casualty Insurance Annual Renewal Program

Submission deadlineJan 13, 2027See documents for time and submission instructions
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About this opportunity

AI summary

The Port of Houston Authority solicits proposals from qualified insurance organizations to provide property and casualty insurance coverage and services through its designated Broker of Record, Marsh MMA. The requested annual renewal program covers PHA operations and loss exposures, including property, equipment, terrorism, general liability, excess workers' compensation, marine hull/P&I, pollution, public officials, crime, special events, boiler and machinery, and other miscellaneous coverages. PHA prefers multi-year or guaranteed rate renewal options to support long-term partnerships, with coverage taking effect on March 1, 2027. Only onshore USA organizations are eligible to bid. Proposers must direct all questions to the broker no later than January 7, 2027. Submissions require two copies in a sealed envelope delivered to the Broker of Record by 11:00 AM CST on January 13, 2027, or submitted digitally via email or online. PHA and its broker evaluate proposals based on purchase price, accounting for 40% of the relative weight, as well as the background and experience of support personnel.

Buyer and opportunity details

Client
PORT OF HOUSTON AUTHORITY

Scope of work

  • Property insurance coverage
  • Equipment insurance coverage
  • Terrorism insurance coverage
  • General Liability insurance coverage
  • Excess Workers' Compensation insurance coverage
  • Marine Hull/P&I insurance coverage
  • Pollution, Public Officials, and Crime insurance coverage
  • Special Events, Boiler and Machinery, and other miscellaneous coverages

How proposals are evaluated

CriterionWeight / scoring
Purchase Price40%
Qualifications of PROPOSER30%
Benefit to PHA25%
Responsiveness to the RFP5%

Minimum qualifications

  • Qualified insurance organization to provide property and casualty insurance coverage and services
  • Extensive knowledge and experience across all lines of coverage relating to Port of Houston Authority risks
  • Acceptable stability and financial integrity, including A.M. Best rating if applicable

Documents to include with your response

  • Proposal detailing costs of providing the insurance coverage specified
  • Descriptions and explanations of any alternatives or deviations from Attachment A specifications
  • Client references
  • Background and experience information for support personnel assigned

Key dates

RFP Release
November 02, 2026
Proposals Due to Marsh MMA
January 13, 2027 NLT 11:00 A.M. CST
Finalist Discussions (tentative)
January 18, 2027 or After
Commissioners Meeting - Consider Contract Award
January 26, 2027
Contract Effective Date
March 1, 2027

How to submit

Method
Sealed hard copy via mail or delivery
Instructions
Submit two copies of each proposal in a sealed envelope marked PHA P&C INSURANCE to Broker of Record, Marsh MMA, Three Galleria Tower, 13155 Noel Road, Suite 1100 Dallas, TX 75240.

Contract details

Term
Effective date is March 1, 2027; multi-year or guaranteed rate renewal options welcomed and preferred
Place of performance
Port of Houston Authority facilities, Texas
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