About this opportunity
AI summaryNew York eHealth Collaborative seeks a contractor to deliver independent assessment services supporting oversight of the statewide health information network. The scope of work includes conducting State Designated Entity assessments and Qualified Entity certifications, recertifications, continuous monitoring, and remediation validations against applicable standards. The contractor will evaluate control effectiveness, review governance documentation, identify compliance gaps, and prepare project plans, workpapers, and reporting dashboards.
Buyer and opportunity details
- Client
- New York eHealth Collaborative
Scope of work
- Assess design, implementation, and operating effectiveness of applicable controls and practices
- Identify compliance gaps, deficiencies, observations, risks, and enhancement opportunities
- Assess maturity levels for QE/SDE operational processes
- Validate corrective action plans and remediation evidence
- Maintain complete workpapers and end-to-end traceability from requirement to conclusion
- Produce clear reports, dashboards, matrices, and executive presentations
- Deliver State Designated Entity assessment planning, evidence collection, and assessment reports
- Perform Qualified Entity certification and recertification reviews and remediation validation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost Score = (Lowest Evaluated Cost / Bidder's Evaluated Cost) x 20 | 20 |
Minimum qualifications
- A minimum of ten (10) years providing same or similar service
- Experience with the HIE environment preferred but not required
- No data stored, transmitted, processed, or reviewed from outside the continental United States
- Must be in good standing with NYeC, the Department and the New York State Workers Compensation Board
- Must complete the New York State Vendor Responsibility Questionnaire
- Adherence to certain New York State grant contract terms, confidentiality, and other requirements
- Execution of NYeC's Master Services Agreement
Documents to include with your response
- Appendix A - Separate Pricing Schedules
- Appendix B - Proposal Compliance Checklist
- New York State Vendor Responsibility Questionnaire
- Certificate of NYS Workers' Compensation Insurance Coverage (Form C-105.2)
- Certificate of Insurance Coverage: Disability and Paid Family Leave Benefits Law (Form DB-120.1)
- Standard ACORD Certificate of Insurance
Key dates
- RFP issued
- November 3, 2026
- Deadline for written questions
- November 12, 2026
- Responses to questions posted
- November 19, 2026
- Proposal submission deadline
- December 4, 2026, by 5:00pm EST
- Finalist presentations/interviews
- December 16-18 (approx.)
- Anticipated notice of award
- January 2027 (approx.)
- Anticipated contract start
- 2027 Q1 (approx.)
How to submit
- Method
- Instructions
- Submit via email to [email protected] using subject line Independent SHIN-NY Assessment Services RFP Response — Bidder Name by December 4, 2026 by 5:00PM EST
Contract details
- Place of performance
- Albany, NY (offsite performance referenced)
- Insurance and bonding
- Commercial General Liability for Bodily Injury and Property Damage; Workers' Compensation and Employers' Liability; Disability Benefits per New York State Disability Benefits Law; coverage for electronic data; policies written on occurrence form; primary and noncontributory; 30 days written notice of cancellation; NYeC named as additional insured (except workers' compensation); waiver of subrogation.
- Funding
- Federal Grant or Cooperative Agreement from CMS (Centers for Medicare & Medicaid Services), 45 CFR part 75, Uniform Guidance (2 CFR 200), Davis-Bacon Act