About this opportunity
AI summaryThe County of Stearns seeks a single qualified vendor to deliver four hands-on, high-fidelity emergency medical services simulation training events across the Central Minnesota EMS region. Training sessions must focus on managing critical emergencies like cardiac arrest, trauma, and stroke, with all sessions completed before June 1, 2027. Eligible proposers must be USA-based and hold demonstrated experience delivering at least three simulation-based trainings, including EMS training experience in Minnesota. Vendors must submit written proposals digitally via email or online by 11:00 AM on November 17, 2026. All inquiries must go through the Bids & Tenders system at least seven calendar days before the proposal deadline. The County will evaluate submissions based on price at 40 percent, vendor experience on similar projects at 20 percent, and the proposed work plan, approach, and project grasp.
Buyer and opportunity details
- Client
- County of Stearns
- Solicitation No.
- 26-64
Scope of work
- Deliver four hands-on, high-fidelity simulation training events throughout the Central Minnesota EMS region
- Focus scenarios on management of critical medical emergencies including cardiac arrest, trauma, and stroke
- Provide advanced simulation equipment, training materials, and specialized instructors
- Conduct structured debriefing sessions after each scenario
- Transport, set up, take down all training equipment, and clean up the facility
- Provide a written safety plan to CMEMS before each event
- Supply vendor-provided evaluation tools to CMEMS and conduct feedback-based evaluations
- Submit post-event deliverables and a final cumulative report after completing all four events
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The price of the proposal | 40% |
| The experience of the vendor on similar projects with the County or with others | 20% |
| Compliance with requirements of the RFP and Scope of Work, work plan, and demonstrated grasp of work | Not specified |
Minimum qualifications
- Training entity in good standing [Required]
- Demonstrated experience providing EMS training in Minnesota
- Demonstrated experience delivering at least three (3) simulation-based training
Documents to include with your response
- Technical proposal
- Cost proposal / not-to-exceed fee schedule covering all costs and reimbursables
- Anticipated participant-to-instructor ratio
- References for the three (3) most directly applicable projects/services
- Statement of qualifications and relevant experience in providing EMS simulation training services
- AI-Generated Proposal Content Disclosure & Certification (if applicable)
- Written safety plan (prior to each event post-award)
- Certificate of Insurance (prior to effective date)
Key dates
- Questions due
- not later than seven (7) calendar days prior to the due date of this RFP
- Last addendum issued
- not less than two (2) business days before the due date
- Proposals due
- 11:00 AM, TUESDAY, NOVEMBER 17, 2026
- Completion of all sessions
- before June 1, 2027
How to submit
- Method
- Electronic via the Bidding System (Bids & Tenders)
- Instructions
- Hardcopy submissions not permitted. Proposers must have an account and be registered as a Plan Taker. Proposals must be submitted with the technical proposal separate from the cost proposal.
Contract details
- Term
- All four sessions must be completed before June 1, 2027
- Place of performance
- Central Minnesota EMS region (onsite across Stearns County/CMEMS region)
- Insurance and bonding
- Coverage from insurer rated A-V or better including commercial general liability (occurrence basis, ISO CGL form or equivalent), automobile liability, umbrella/excess liability, professional liability/errors and omissions (PL/E&O with full prior acts), and workers compensation. County of Stearns must be endorsed as additional insured with 30 days written notice of cancellation.
- Funding
- Grant funding (grant deadlines cited)