About this opportunity
AI summaryThe County of San Mateo Sustainability Department requests proposals for moving services to handle office furnishings, technology equipment, and modular office pods. The selected contractor must pack, protect, transport, disassemble, and reassemble items to ensure they are fully operational at the new location. Only onshore US organizations are eligible to bid, and the work must be performed onsite under a five-year contract term. Proposals are due electronically through the eProcurement system by 5:00 pm on Friday, December 11, 2026, with the fee proposal submitted as a separate PDF. The County will evaluate submissions using a points-based system based on firm qualifications (25 points), price (28 points), team qualifications (20 points), project approach (10 points), and preferential points.
Buyer and opportunity details
- Client
- County of San Mateo
Scope of work
- Moving standard and specialized office furniture such as desks, chairs, filing cabinets, and ergonomic furniture
- Moving technology equipment including computers, monitors, printers, and office pods
- Disassembly and reassembly of office furnishings and technology equipment
- Packaging and protection using appropriate materials and specialized packaging for sensitive equipment
- Transportation using equipped vehicles compliant with safety and transportation regulations
- Pre-move planning including site surveys, timelines, and move plans
- Dedicated project management and skilled labor
- Post-move support including issue resolution and post-move survey
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Project Approach | 10 (10.9% of Total) |
| Firm Qualifications | 25 (27.2% of Total) |
| Team Qualifications | 20 (21.7% of Total) |
| Price | 28 (30.4% of Total) |
| Preferential Points | 9 (9.8% of Total) |
Minimum qualifications
- Providing similar services for a minimum of four (4) years within the last seven (7) years
- Account manager has a minimum of two (2) years of experience within the last five (5) years in providing account services
- Firm has not been barred from System for Award Management (SAM)
Documents to include with your response
- Introduction and Executive Summary letter
- Statement of Minimum Qualifications
- Project Approach
- Scope of Work tasks/milestones
- Firm Qualifications
- Team Qualifications chart, descriptions, and written assurance
- References (3 recent clients)
- Fee Proposal (submitted as a separate PDF)
- Proof of insurance coverage
- Copies of relevant certifications and licenses
Key dates
- RFP Released
- November 3, 2026
- Proposal Due Date and Time
- December 11, 2026, 5:00pm
- Interviews (tentative)
- December 14, 2026
- Anticipated Contract Award Date
- December 18, 2026
How to submit
- Method
- Electronic via eProcurement portal
- Instructions
- Submitted at https://procurement.opengov.com/portal/smcgov. Filenames must include proposer name, RFP title, and RFP number. PDF format preferred, Times New Roman 12-point minimum font, ragged-right margin, one-inch margins. Fee Proposal must be a separate PDF file.
Contract details
- Term
- five (5) years
- Place of performance
- San Mateo County, CA
- Insurance and bonding
- Maintain comprehensive insurance coverage for all aspects of the move and assume liability for any damage to County property during the move; proof of insurance coverage is required.