About this opportunity
AI summaryThe Cape Fear Public Transportation Authority, operating as Wave Transit, requires transit management services to provide safe, reliable, and dependable fixed-route public transportation in Wilmington, North Carolina, and surrounding areas. The scope includes delivering an ongoing comprehensive maintenance program for all Authority fixed-route, paratransit, and support vehicles. Only USA onshore organizations may apply, and the performance of work takes place onsite. The buyer evaluates proposals based on key management personnel qualifications and experience (15 points), firm qualifications, experience, and management approach (35 points), and overall cost effectiveness across a five-year cost schedule. Proposers must attend a mandatory Microsoft Teams pre-proposal meeting on November 9, 2026, at 4:00 PM EST and submit all questions by December 1, 2026. Final proposals must be submitted electronically as an Adobe Acrobat PDF via email to [email protected] by 4:00 PM EST on December 14, 2026.
Buyer and opportunity details
- Client
- Cape Fear Public Transportation Authority
Scope of work
- Transit management services
- Provision of contract management team including two senior management positions
- Supervision of fixed-route transit operations
- Vehicle maintenance program for fixed-route, paratransit, and support vehicles
- Coordination to ensure continuity of existing in-house transit and maintenance programs
- Maintenance of a subsidiary corporation and bank account for employees and payroll
- Compliance with safety, drug and alcohol testing, and reporting requirements
- Delivery of monthly reports and adherence to performance standards
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications and Experience of Key Management Personnel | 15 Points |
| Firm Qualifications, Experience, and Management Approach | 35 Points |
| Cost and Overall Value | 40 Points |
| Client References | 10 Points |
Minimum qualifications
- Participation by a duly authorized company representative in the mandatory pre-proposal meeting
- Demonstrated ability and qualifications of proposed key management personnel
- Demonstrated experience providing transit management or comparable public transportation services
- Demonstrated short- and long-term financial stability to complete contract obligations
- Provision of three current and/or former clients as references
Documents to include with your response
- Cover Letter
- Executive Summary
- History of Company
- Company Experience, References & Approach
- Staff résumés for two senior management positions
- Cost Schedule
- Attachment A Lobbying Certification
- Attachment B Certificate of Debarment & Suspension
- Attachment D Acknowledgement of Addenda
- Attachment E Legal Status & Evidence of Authority
Key dates
- Issued
- November 3, 2026
- Pre-proposal meeting registration request deadline
- Friday, November 6 at 12 noon EST
- Mandatory Pre-Proposal Meeting
- November 9, 2026 at 4:00pm EST
- Final requests for additional information, questions or clarifications
- 4:00 pm EST, on Tuesday, December 1, 2026
- Final addendum issued
- 4:00 EST pm on Friday, December 4, 2026
- Proposals Due
- December 14, 2026 by 4:00 p.m. EST
How to submit
- Method
- Instructions
- Submit electronically only in an Adobe Acrobat PDF to [email protected] with email subject line TRANSIT MANAGEMENT SERVICES PROPOSAL.
Contract details
- Term
- A period of three (3) years
- Place of performance
- Wilmington and New Hanover County, North Carolina
- Insurance and bonding
- Workers Compensation providing statutory benefits under North Carolina law; Employers Liability Insurance of at least $500,000/500,000/500,000 for bodily injury by accident or disease; Commercial General Liability Insurance of at least $1,000,000 Combined Single Limits, naming the Authority as additional insured.
- Funding
- Federal Transit Administration (FTA) and North Carolina Department of Transportation (NCDOT) grants