About this opportunity
AI summaryThe City of San Antonio seeks bids for an annual contract to provide supplemental printing services for postcards, brochures, booklets, and tax stamps for offsite performance. Requirements include finished flat pieces measuring exactly 8.5" by 11" on 70 lb. text or offset paper, utilizing four-color process printing on both sides, and various final folds determined on a job-by-job basis. Only onshore USA organizations may bid. Bidders must submit their proposals electronically through the San Antonio e-Procurement System portal by 2:00 PM Central Time on November 4, 2026. An optional pre-submittal conference will take place via WebEx at 10:00 AM Central Time on October 22, 2026.
Buyer and opportunity details
- Client
- CITY OF SAN ANTONIO
- Solicitation No.
- 6100019826
Scope of work
- Postcards printing services
- Brochures printing services
- Booklets printing services
- Tax stamp printing services
- Electronic catalog setup via punch-out catalog or internal catalog
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Basis of low line item, low total line items, or in any other combination | Not specified |
Minimum qualifications
- Completion of City's Certified Vendor Registration (CVR) Form prior to the bid submission due date
- Registration with City's Authorized Third Party for vendor intake and management
- Compliance with Section 508 Standards and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA for digital ICT
Documents to include with your response
- Attachment A Price Schedule
- Attachment B Local Preference Program Form
- Attachment C Veteran-Owned Small Business Program Form
- Certificate of Interested Parties (Form 1295)
- Attachment E SBEDA Subcontractor Supplier Language
- Attachment F SBEDA Subcontractor Supplier Utilization Plan
- Attachment G Bid Checklist
- Signature Page
- Signed Addenda
- Manufacturer catalog or price list
Key dates
- Date Issued
- October 19 , 2026
- Pre-Submittal Conference
- October 22, 2026, at 10:00 a.m. Central Time
- Questions due
- on or before 7 calendar days prior to the date Bids are due
- Bids due
- 2:00 PM, CENTRAL TIME, November 4, 2026
- Bid Opening
- 2:30 p.m. Central Time on the day the bids are due
How to submit
- Method
- Electronic via the San Antonio e-Procurement System (SAePS) Portal
- Instructions
- Submit one bid electronically through SAePS; mail, facsimile, or email submissions are rejected. All forms requiring signature must be signed manually or electronically.
Contract details
- Term
- Begins upon effective date and terminates on December 31, 2029, with month-to-month extensions not to exceed three months
- Place of performance
- F.O.B., City of San Antonio’s designated facility, inside delivery, freight prepaid
- Insurance and bonding
- Commercial insurance policies with CITY as additional insured, non-contributory clause, waiver of subrogation for workers compensation, employers liability, general liability, and 30 days advance written notice of cancellation.