About this opportunity
AI summaryThe City of Colorado Springs requires quotes for a time and task tracking software package, software implementation, and software licenses for its Parks and Recreation Operations. The solution must enable all department employees to associate time entries with specific assets or locations, support task assignment, provide reporting capabilities, and include a detailed Go Live Plan. Vendors must perform work offsite, meet City IT technical standards, and provide a two-year guarantee on all work. Only onshore United States organizations are eligible to bid. Offerors must submit their questions by November 10, 2026, and submit quotes digitally via email or online by November 17, 2026, at 2:30 PM MST alongside the completed Reps and Certs document. The city will award a purchase order to the most responsive, responsible bidder based on cost, price, specifications, delivery date, warranty, and overall advantages.
Buyer and opportunity details
- Client
- City of Colorado Springs
- Solicitation No.
- Q26-109DB
Scope of work
- Time and task tracking software package
- Software implementation services
- Software licenses for Parks and Recreation Operations
- Asset and location tagging capabilities
- Supervisor configuration and reporting capabilities
- User acceptance testing support
- End-user, administrator, and support training and documentation
- Assignment of a named Vendor Project Manager
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost/price | Not specified |
| Specifications and additional options | Not specified |
| Delivery date | Not specified |
| Warranty | Not specified |
| Advantages and disadvantages to the City | Not specified |
Documents to include with your response
- Quote on company letterhead
- Separate sheet of exceptions to terms, conditions, or specifications (if applicable)
- Exhibit B – Price Sheet
- Exhibit E – Reps and Certs
Key dates
- Date Issued
- November 2, 2026
- Quotes due
- November 17, 2026, 2:30 PM MST
How to submit
- Method
- Electronic via BidNet Direct
- Instructions
- Offerors must provide Exhibit B and Exhibit E electronically in BidNet Direct. Quotes must be on company letterhead. Email quotes will not be accepted.
Contract details
- Term
- Six (6) months extension option noted; specific base and option period dates are not stated
- Insurance and bonding
- Property, Liability, Automobile, Worker's Compensation, and Technical Errors & Omissions policy required; City of Colorado Springs named as additional insured (except workers comp and professional liability); 30 days notice of cancellation; certificate required prior to commencement.