About this opportunity
AI summaryThe City of Lawrence Public Schools requires building automation system (BAS) diagnostic maintenance services across multiple school locations. The contractor will provide scheduled periodic and on-call diagnostic maintenance covering BAS front-end and supervisory platforms, field controllers, communications, software, and connected sensors and control devices from various manufacturers. Eligible bidders must be onshore US organizations, and all work must be performed onsite. Bidders must submit questions no later than November 9, 2026. Sealed bids containing one original hard copy and one electronic copy on a thumb drive are due by Tuesday, November 17, 2026, at 11:00 AM at the Office of the City Clerk in Lawrence, Massachusetts. The city will award a one-year contract, with options to renew for two additional one-year terms, to the responsive and responsible bidder offering the lowest total bid price.
Buyer and opportunity details
- Client
- City of Lawrence Public Schools
Scope of work
- Scheduled periodic system diagnostic maintenance services on existing Building Automation Systems across multiple school locations
- On-call requests and repairs as needed throughout the contract period
- Emergency on-site call response within 4 hours of notification
- Addressing non-emergency calls as reasonably as possible or as directed
- Technical evaluation of logged BAS issues within the diagnostic schedule
- Identification of overridden points, failed commands, equipment in HAND mode, and system anomalies
- Recommendations for operational improvements and separately authorized repairs
- Detailed reporting following each scheduled visit documenting findings, reviewed points, deficiencies, and corrective actions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Compliance with Minimum Submission Requirements | Not specified |
| Lowest total bid price from a responsive and responsible bidder | Not specified |
Minimum qualifications
- Certified that the bidder has never defaulted on or been released from a contract
- Listing of any unsatisfactory or non-performance reports by Massachusetts municipalities
- In business within the last five years
- Ability to provide evidence of financial solvency
- Qualified technicians capable of supporting the BAS front-end, supervisory platforms, field controllers, and connected devices
- At least six references (or at least three references) from clients of similar scope and size
Documents to include with your response
- Respondent Checklist
- Electronic Copy of Bid (thumb drive)
- Letter of Transmittal
- Bid Price Sheet
- Statement of Bidder Qualification
- References
- Certificate of Non-Collusion
- Certificate of Tax Compliance
- Clerk Certificate
- Form W-9
Key dates
- IFB Available
- Monday, November 2, 2026 @ 9:00 a.m.
- Deadline for submitting questions
- Monday, November 9, 2026 @ 2:00 p.m.
- Bids Due
- Tuesday, November 17, 2026 @ 11:00 a.m.
- Award of Contract
- November 2026 (subject to change)
How to submit
- Method
- Sealed hard copy and electronic copy
- Instructions
- Deliver one original hard copy and one electronic copy on a thumb drive in a sealed envelope labeled 'BUILDING AUTOMATION SYSTEM (BAS) DIAGNOSTIC MAINTENANCE SERVICES' to the City of Lawrence, Office of the City Clerk, Attn: Eileen Bernal, 200 Common Street, 1st Floor, Room 107, Lawrence, MA 01840.
Contract details
- Term
- One (1) year initial term with the option to renew for two (2) additional one (1) year periods
- Place of performance
- Multiple Lawrence Public Schools locations in Lawrence, MA
- Insurance and bonding
- Public Liability and Property Damage Insurance: General liability of $500,000 including property damage of $500,000; Bodily injury insurance of $1,000,000; Statutory Workmen's Compensation Insurance. City of Lawrence named as an additional insured.