About this opportunity
AI summaryThe Bristol Warren Regional School District seeks proposals from qualified educational consulting firms to lead, design, and facilitate the development of a comprehensive Strategic Plan for 2027–2032. The selected vendor must execute a collaborative, transparent, and data-driven process that engages students, families, staff, and community members through surveys, workshops, and meetings to establish clear priorities, measurable goals, and an actionable implementation framework. Only onshore U.S. organizations are eligible to bid. Interested parties must complete the bid registration Google Form on the District website to receive official bid documents. Written questions must be submitted to Katie Perugini by November 16, 2026, at 9:00 AM. Bidders must deliver two printed copies and one electronic USB copy in a sealed envelope to 50 Asylum Road, Warren, RI, by November 30, 2026, at 3:00 PM. The District intends to award a one-time contract without renewal options for an amount not to exceed $45,000. Proposals are evaluated based on the firm's approach, qualifications, overall value, and ability to meet district needs, subject to final School Committee approval.
Buyer and opportunity details
- Client
- BRISTOL WARREN REGIONAL SCHOOL DISTRICT
- Solicitation No.
- 2-11-2-26
Scope of work
- Project Work Plan with detailed methodology, timeline, stakeholder activities, and key milestones
- Needs Assessment reviewing District performance data, 2022-2027 plan outcomes, and RIDE benchmarks
- Stakeholder Engagement and Summary covering surveys, meetings, workshops, and gathered perspectives
- Preliminary Report and Recommendations detailing findings and proposed mission, vision, and priorities updates
- Final Five-Year Strategic Plan for 2027-2032 aligning with RIDE frameworks and SMART goals
- Progress Monitoring and Continuous Improvement Process measures and ongoing review framework
- Final Documents in electronic editable formats and publication-ready visual summary
- Formal presentation of the complete plan to the BWRSD School Committee
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposed Approach & Understanding of District Needs | 20 |
| Relevant Experience & Qualifications | 20 |
| Stakeholder Engagement | 15 |
| Implementation & Progress Monitoring | 10 |
| Project Management & Capacity | 10 |
| Pricing | 25 |
Minimum qualifications
- Qualified educational consulting firm
- Experience developing strategic plans for public school districts
- Ability to maintain complete control over all employees, agents, and operations as an independent contractor
- Apply for and maintain all permits, licenses, certifications, and insurances required by BWRSD, local, state, or federal government
Documents to include with your response
- Cover Letter/Executive Summary
- Acceptance of Conditions statement
- Completed Bid Form 1 Company Profile & Vendor Information
- Proposed Approach & Understanding of District Needs narrative
- Relevant Experience & Qualifications with comparable projects and three client references
- Stakeholder Engagement plan
- Implementation & Progress Monitoring plan
- Project Management & Capacity plan
- Completed Bid Form 2 Bid Pricing Sheet and itemized budget
- Financial Information, disclosures, Non-Collusion Form Attachment A, Certificates of Insurance, and Sample Contract
Key dates
- RFP Released
- November 2, 2026
- Deadline for Written Questions
- November 16, 2026 9:00 AM
- Q&A Addenda Issued
- November 19, 2026
- Proposal Submission Deadline
- November 30, 2026 3:00 PM
- Proposal Opening
- November 30 2026 3:15 PM
- School Committee Vote of Awarded Bidder
- December 14, 2026
- Start Date
- January 2027
- Deadline for Completion
- June 2027
How to submit
- Method
- Sealed hard copy and electronic copy on USB flash drive
- Instructions
- Submit two (2) printed copies and one (1) electronic copy on a USB flash drive in a sealed envelope labeled 'Strategic Planning Services – RFP # 2-11-2-26' delivered to Bristol Warren Regional School District, Attn: Danielle Carey, CFO, Hugh Cole Elementary Admin Suite, 50 Asylum Road, Warren, RI 02885.
Contract details
- Term
- January 2027 through June 2027; one-time service with no renewal options
- Estimated value
- Not to exceed forty five thousand dollars ($45,000)
- Insurance and bonding
- General Liability $1,000,000 per occurrence and $2,000,000 aggregate, primary/non-contributory, waiver of subrogation, District as additional insured; Abuse/molestation $1,000,000 if applicable; Auto Liability $1,000,000 combined single limit, District as additional insured; Professional Liability $2,000,0000 limit per occurrence; Workers' Compensation per RI State Law; Commercial umbrella/excess liability $2,000,000 following form.
- Funding
- Rhode Island state-funded procurement / District funding