About this opportunity
AI summaryThe City of Jefferson seeks a qualified venue manager to provide amphitheater venue management services for the Capital Region MU Health Care Amphitheater. The selected offeror will oversee event production, sound and lighting, talent acquisition and contracts, marketing, sponsorship management, staffing, logistics, food and beverage concessions, and traffic and parking operations. The full contract term covers three years, and the city prefers an operational model combining festivals, live music, and facility rentals.
Buyer and opportunity details
- Client
- City of Jefferson
- Solicitation No.
- RFP4406
Scope of work
- Manage all aspects of talent booking and artist contracts
- Maintain master calendar of events and schedule bookings
- Manage event production including sound and lighting
- Provide food and beverage concessions, including alcoholic beverage sales, inventory, and point-of-sale operations
- Execute venue marketing, advertisement, and promotional activity
- Solicit and manage venue and event sponsorships
- Provide event staffing and logistics management including site control, gates, barricades, and points of entry
- Submit summary, monthly operational, quarterly financial, and annual audited reports
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and Qualifications | 40 |
| Financial Plan and Cost Proposal | 25 |
| Total Points | 100 |
Minimum qualifications
- At least three references within the past five years of comparable scope
- Obtain a Jefferson City Business License and be registered and in good standing with the State of Missouri
- Hold all required State of Missouri, County of Cole, and City of Jefferson alcoholic beverage licenses and permits in the venue manager name
- Enrollment and participation in a federal work authorization program (E-Verify)
Documents to include with your response
- Letter of transmittal and company profile
- Experience and Qualifications documentation
- Project Understanding narrative
- Operational Approach and Methodology including sample marketing plan and media kit
- Financial Plan including 5-year pro-forma
- Cost Proposal
- Statement of exceptions to sample contract or offeror sample contract
- E-Verify affidavit and copy of signature page of MOU with Homeland Security
- Anti-Collusion Form (Attachment A)
- Authority to Execute Statement (Attachment B)
Key dates
- Questions due
- no later than 5:00 p.m. on November 12, 2026
- Responses provided via addendum
- November 16, 2026
- Proposals due
- no later than 10:00 a.m. on November 20, 2026
How to submit
- Method
- Electronic via Bonfire or hard copy
- Instructions
- Submit electronically through Bonfire (https://jeffersoncitymo.bonfirehub.com) or hard copy in a sealed envelope marked RFP4406 to City of Jefferson Purchasing Division, 320 E McCarty Street, Jefferson City, MO 65101. Qualifications proposal should not exceed 35 double-sided pages, excluding City required forms.
Contract details
- Term
- Three (3) years plus four (4) one-year renewal options
- Place of performance
- Capital Region MU Health Care Amphitheater at Ellis Porter Riverside Park, 410 Ellis Porter Drive, Jefferson City, MO
- Insurance and bonding
- Commercial general liability insurance with a reputable, qualified, and financially sound company authorized to do business in Missouri, rated not less than A by Best, naming the City as additional insured, with 30 days advance written notice of cancellation or material modification.