About this opportunity
AI summaryThe Housing Authority of the Cherokee Nation seeks competitive bids from qualified onshore USA vendors to supply, deliver, and warranty 60 new enterprise-class desktop computers and 25 new business-class laptops. Bidders must deliver fully assembled systems compatible with the existing Windows environment, demonstrate experience supplying enterprise or public-sector IT hardware, and provide required professional licenses, certifications, and manufacturer-backed warranty support. Interested bidders must email all questions to [email protected] no later than November 9, 2026, at 2:00 PM. Bids must be submitted by November 18, 2026, at 5:00 PM. An evaluation committee will assess responsive submissions based on cost, compliance with technical requirements, total cost of ownership, and vendor qualifications and past performance, applying Indian preference to eligible certified vendors under a one-year contract.
Buyer and opportunity details
- Client
- Housing Authority of the Cherokee Nation
- Solicitation No.
- 2027-001-006
Scope of work
- Thirty (60) Small Form Factor / Micro Desktop Computers
- Ten (25) Laptop Computers
- Four (4) year manufacturer warranty and Next Business Day Onsite Support for desktops
- Four (4) year comprehensive hardware support with next business day on-site service and manufacturer warranty for laptops
- Delivery of all systems fully assembled and ready for deployment within standard lead time
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost | Not specified |
| Compliance with technical requirements | Not specified |
| Total cost of ownership | Not specified |
| Warranty and support offerings | Not specified |
| Vendor qualifications and past performance | Not specified |
| Delivery timelines | Not specified |
Minimum qualifications
- Authorized reseller or manufacturer of the proposed equipment
- Demonstrated experience supplying enterprise or public-sector IT hardware
- Provide manufacturer-backed warranty and support
- Hold any and all necessary applicable professional licenses and registrations required by law
Documents to include with your response
- Completed pricing for all requested quantities
- Manufacturer and model numbers proposed
- Detailed specification sheets demonstrating compliance
- Warranty and support details
- Estimated delivery timeline
- Any exceptions or deviations from the stated requirements
- Proof of professional licenses
- Proof of current TERO certification (if claiming Indian preference)
- Mandatory Response Sheet
- Acknowledgement of Tax exemption status and Acceptance of Conditions Governing the Procurement
Key dates
- Questions due
- Monday, November 9 ,2026 at 2:00 P.M.
- Responses sent no later than
- noon on, Thursday, November 12th, 2026, at 5:00 p.m.
- Bids due
- Wednesday, November 18th, 2026, at 5:00 P.M.
How to submit
- Method
- Email or hand delivery
- Instructions
- Bids may be emailed to [email protected] or hand delivered to Baylee Woodward at 1200 W. 4th Street, Tahlequah, OK 74464.
Contract details
- Set-aside / preference
- Cherokee and Indian Preference (TERO certified)
- Funding
- Section 7(b) of the Indian Self-Determination and Education Assistance Act