About this opportunity
AI summaryThe City of Woodburn requests proposals from qualified firms to provide professional services for the completion of a Title II Americans with Disabilities Act (ADA) Transition Plan. The scope of services includes a self-evaluation of exterior and interior public facilities and programs, a procedure evaluation of grievance processes and accommodation requests, and detailed barrier-removal methods for sidewalks, crosswalks, walkways, facilities, and city services. Eligibility requires onshore USA organizations to deliver services offsite. Proposers must submit five copies of their proposal physically or by email to the City Human Resources Department by 4:00 P.M. on December 10, 2026. All questions must arrive by November 25, 2026. The City has budgeted $100,000 for fiscal year 2026-27, with the potential to extend the contract into additional phases. An evaluation committee will score submissions out of 100 possible points across key personnel, project approach, project delivery, references and past experience, and cost.
Buyer and opportunity details
- Client
- City of Woodburn
Scope of work
- Comprehensive self-evaluation of exterior and interior features limiting accessibility at City programs, activities, and services
- Evaluation of City services, programs, and activities generally to ensure meaningful access
- Procedure evaluation reviewing ADA Public Notice, Grievance procedures, or Requests for Accommodation
- Methods to remove barriers across public rights-of-way, parks, facilities/buildings, and programs
- Proposed implementation budget and rough cost estimates
- Implementation plan options to prioritize projects with a schedule
- Project final documents in an e-reader-friendly format with an editable and responsive format
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Meets the minimum requirements | Pass/Fail |
| Key Personnel & Qualified Staff | 20 Points |
| Project Approach & Management | 20 Points |
| Strategies to meet project goals and objectives within budget and schedule | 20 Points |
| References & Past Experience | 20 Points |
| Cost Proposal & Fee Schedule | 20 Points |
| Interviews (if conducted) | 30 points |
Minimum qualifications
- Successfully completed at least two projects for public agencies within the last five years of relevant scale and scope
- Successfully completed at least two ADA Transition Plans in the past five years
- Understanding of the Americans with Disabilities Act, Public Right-of-Way Accessibility Guidelines, and Title II Transition Plan requirements
Documents to include with your response
- Signed Cover Letter
- Documentation meeting Proposer Minimum Requirements
- Key Personnel & Qualified Staff identification
- Proposed Project schedule
- At least three references from similarly sized cities and at least one reference
- Cost Proposal and fee schedule
- Signed Attachment B Submitting Firm Residency Statement
- Signed Attachment C Certificate of Non-Discrimination
- Addenda Acknowledgement (if applicable)
Key dates
- Publication of Request for Proposals
- 11/04/2026
- Deadline for Submission of Proposer Questions
- 11/25/2026
- Addenda Issuance Deadline (if applicable)
- 12/03/2026
- Deadline for Submission of Proposals
- 4:00 P.M. on December 10, 2026
- Evaluation of Proposals Complete
- 12/17/2026
- Notice of Selection
- 01/05/2027
- Contract Award by City Council
- 01/25/2027
- Anticipated Commencement of Services
- 02/01/2027
How to submit
- Method
- Sealed physically delivered or emailed proposals
- Instructions
- Deliver an unbound original and 5 complete copies plus one electronic copy in PDF format to City of Woodburn Human Resources Department, 270 Montgomery Street, Woodburn, OR 97071.
Contract details
- Term
- Commences upon execution and may be extended into additional phases at the City's sole discretion.
- Estimated value
- $100,000 budgeted for fiscal year 2026-27
- Place of performance
- Woodburn, Oregon
- Insurance and bonding
- Commercial General Liability Insurance occurrence form not less than stated limits; Automobile Liability Insurance occurrence form not less than $500,000 per occurrence; Workers' compensation insurance.