About this opportunity
AI summaryThe Vermont Department of Public Safety seeks proposals to establish contracts with one or more companies providing qualified contract instructors and presenters. Selected presenters will deliver fire service-related classes, workshops, and seminars across various topics, with preference given to recognized regional or national experts experienced in presenting to large audiences. Eligible onshore USA organizations must submit electronic bids containing a cover letter, technical response, at least three business references from the past twelve months, reporting documentation samples, a price schedule, and a certificate of compliance. Bidders must submit questions in writing by November 30, 2026. Electronic proposals are due no later than December 15, 2026, at 3:00 PM EST. The State anticipates an initial one-year contract term starting March 1, 2027, with options to extend for up to two additional twelve-month periods.
Buyer and opportunity details
- Client
- Department of Public Safety
Scope of work
- Provide course description, photograph of presenter, and biography for marketing
- Participate in up to two coordination meetings via phone or online prior to the event
- Provide electronic versions (PDF, Word, JPEG) of printed materials at least 14 days prior
- Provide audio-visual specifications to support the event within the proposal
- Deliver didactic or psychomotor presentations following the approved outline, description, and length
- Deliver instruction in one-day (6 contact hours) or half-day (3 to 4 contact hours) formats
- Cover selected topics in leadership, general fire service, instructional development, health/wellness, or tactics
- Manage all travel and lodging arrangements and expenses
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Scoring criteria as outlined in the RFP (including presenter qualifications, audience experience, format) | TOTAL 30 |
Minimum qualifications
- Experts within their topic area with experience delivering to a large audience
- Preference given to regional or national level presenters
- Registered with the Vermont Secretary of State (except individuals doing business in own name)
- Contractor's Business Account Number issued by the Vermont Department of Taxes
Documents to include with your response
- Cover Letter
- Technical Response
- Resumes, curriculum vitae, and biographies of presenters
- Three references from companies transacted with in the last 12 months
- Sample reporting documentation
- Price Schedule
- Signed Certificate of Compliance
- Subcontractor Reporting Form (prior to execution if bid exceeds $250,000.00)
- Standard Form-LLL (if applicable for federal lobbying over $100,000.00)
- Current IRS Form W-9 signed within the last six months (prior to commencement)
Key dates
- Issue Date
- November 4, 2026
- Questions due
- November 30th, 2026
- RFP Responses due
- December 15th, 2026 at 3:00 PM EST
- Anticipated contract start
- March 1st, 2027
- Training session dates
- March 18, 19, and 20, 2027
How to submit
- Method
- Electronic via email or VTBuys
- Instructions
- Single email with a single digitally searchable PDF attachment under 40 MB referencing Project Title, or submitted through VTBuys
Contract details
- Term
- One year with an option to renew for up to two additional twelve-month periods
- Place of performance
- Killington, VT
- Insurance and bonding
- Certificate of insurance consistent with requirements set forth in Attachment C, Section 8 (Insurance) prior to commencement of work