About this opportunity
AI summaryContra Costa County Public Works Department seeks proposals from qualified firms to provide on-call right of way services across multiple County projects and to establish a pre-qualified shortlist for future project-specific contracts. The requested scope includes acquisitions, appraisals, relocation services, title and escrow coordination, document and mapping review, utility coordination, real property negotiations, eminent domain coordination, right of way certifications, and excess property sales. Only onshore United States organizations may submit proposals. Vendors must submit electronic proposals through the BidNet website no later than December 16, 2026, and all questions must be submitted through BidNet by November 25, 2026. Resulting on-call contracts will carry a three-year contract term with negotiated task order pricing, and the County does not guarantee a minimum quantity or dollar volume of work.
Buyer and opportunity details
- Client
- Contra Costa County
Scope of work
- Acquisitions and negotiations for real property rights
- Appraisals, appraisal reviews, and market value estimates
- Relocation services and relocation assistance
- Title and escrow coordination including clearing title encumbrances
- Right of way mapping and document review
- Utility coordination and utility research
- Eminent domain coordination
- Preparation of Right of Way certifications and sale of excess property
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposal Completeness and Overall Responsiveness | 5 |
| Scope of Services Understanding and Experience | 30 |
| Team Member Qualifications | 20 |
| Familiarity with Federal, State, and Local Agency Compliance Procedures, including Caltrans and Related Regulatory Agencies | 20 |
| Quality of Work / Technical Ability | 10 |
| Financial Responsibility, Reporting, Budget, and Schedule Tracking | 10 |
| Difference of Opinion | 5 |
Minimum qualifications
- Ability to perform all Right of Way disciplines identified in Section IV, either with own staff or through qualified subconsultants
- Demonstrated knowledge and experience providing Right of Way services for public infrastructure projects or similar work
- Qualified team, including appropriate project leadership and personnel with experience in required Right of Way disciplines
- Familiarity with applicable federal, state, and local compliance procedures, including the Caltrans Local Assistance Procedures Manual (LAPM)
- Technical ability and quality-control practices to produce accurate Right of Way work products, schedules, spreadsheets, and appraisals
- Financial responsibility and ability to satisfy reporting, budget, schedule tracking, and financial-management requirements
- Ability to comply with Caltrans pre-award audit as outlined in LAPM Chapter 10
- Adequate financial management and accounting system required by 48 CFR Part 16.301-3, 2 CFR Part 200, and CFR Part 31
Documents to include with your response
- Proposer Information
- Proposal Narrative
- Exhibit A – Statement of Experience
- Exhibit B - Proposal Price / Cost Proposal
- Exhibit D – Anti-Collusion Statement
- Exhibit E – CCC Business Opportunities Registration
- Attachment A – Addendum Acknowledgement
- Supporting Qualifications and Compliance Documentation (organizational chart, resumes up to 2 pages per person, 3 references, licenses)
- IRS Form W-9 and California State Business Verification
- Caltrans LAPM Exhibit 10-Q, Disclosure of Lobbying Activities
Key dates
- Release Date
- November 4, 2026
- RFP release date
- November 3, 2026
- Last date to submit written questions
- November 25, 2026
- Proposal Due Date
- NO LATER THAN DECEMBER 16, 2026
- Vendor interview date
- TBD
- Contract award date
- TBD
How to submit
- Method
- Electronic via the BidNet website
- Instructions
- Must be submitted electronically through the BidNet website; no fax or late submittals accepted. Proposal narrative maximum of 15 pages in no smaller than 12-point font.
Contract details
- Term
- three (3) years
- Estimated value
- payment limit between $350,000 and $500,000
- Place of performance
- Contra Costa County
- Insurance and bonding
- Selected vendor(s) will be required to provide a Certificate of Insurance (COI) with Endorsement Letter only after notification of intent to award and prior to final contract execution.
- Funding
- State and Federal funds, 2 CFR Part 200, 48 CFR Part 16.301-3, CFR Part 31, and Caltrans Local Assistance Procedures Manual (LAPM)