About this opportunity
AI summaryJefferson County Public Schools requests information to modernize its district-wide video surveillance backend, currently supporting a 4,000-camera load, 6,000 or more simultaneous live views, and a 30-day minimum retention period. Vendors may respond to Track A for transitioning existing recording servers and storage to an Infrastructure-as-a-Service model while retaining the current Milestone environment, Track B for migrating to an alternative video management system and modern infrastructure, or both tracks. Only onshore vendors located in the United States are eligible to participate. Clarifying questions are due by 4:00 PM Eastern Time on November 11, 2026, and final responses must be submitted as a PDF via email to Wyatte Wynn by 4:00 PM on November 19, 2026. Respondents must not include pricing information in their submissions.
Buyer and opportunity details
- Client
- Jefferson County Public Schools
Scope of work
- Transitioning hardware backend to an Infrastructure-as-a-Service model while retaining current Milestone VMS
- Adopting an alternative VMS paired with modern infrastructure to reduce camera licensing costs
- Support for current 4,000-camera load across approximately 170 locations
- Streaming support for 6,000+ simultaneous live views without latency or buffering
- Maintaining 30-day retention minimums with extended retention capabilities for investigations
- Guaranteeing support for a 25% annual growth rate in deployments and data storage
- Seamless integration with Gallagher Access Control and Rapid Identity systems
- Zero rip-and-replace hardware compatibility with existing Hanwha, Axis, and analog cameras
Minimum qualifications
- Experience in the K-12 education sector
- Deployments of similar scale featuring 3,000+ cameras, centralized storage, and high-volume concurrent live streaming
- Specific experience integrating proposed solutions with Gallagher Access Control, Hanwha/Axis hardware ecosystems, and Rapid Identity or equivalent IAM platforms
Documents to include with your response
- RFI response document (PDF format, up to 10 pages)
- Company overview, history, and financial stability details
- Case studies or references from deployments of similar scale
- Technical appendices or architectural diagrams (if applicable)
Key dates
- RFI is sent out
- November 6th, 2026
- Clarifying questions due
- 4:00 pm E.T., November 11, 2026
- Answers posted on the web page
- 3:00 p.m. E.T., November 13, 2026
- Final RFI responses due
- 4:00 PM on November 19th, 2026
How to submit
- Method
- Instructions
- Responses should be submitted as a PDF via email to [email protected]. Please limit responses to 10 pages, excluding technical appendices or architectural diagrams. Do not include pricing information.
Contract details
- Place of performance
- Louisville, KY