Clay County Request for Qualifications for On-Call Printing, Copying, and Mailing Services

Clay County requests qualifications from onshore U.S. vendors to establish a qualified vendors list for on-call printing, copying, graphic production, finishing, mailing, and related services. Requirements encompass offset, digital, and large-format printing such as banners and signage, as well as forms, business materials, envelopes, business cards, stationery, brochures, flyers, reports, and graphic design. The scope also entails conducting on-site meetings within 24 hours, delivering printed materials on a same-day or next-day basis, and furnishing local physical proofs or press checks. Prospective vendors must submit questions through the designated portal by November 20, 2026. Qualification packets must be received by 2:00 PM Central Time on November 24, 2026, either through www.PublicPurchase.com or delivered as sealed packages or PDF flash drives to the Clay County Purchasing Department in Liberty, Missouri. Submissions require a fully completed and initialed county document, a signed terms acknowledgement, an executive summary, key personnel qualifications, client references, and proof of licensure. The contract spans one initial year from award with options for four one-year renewals, and projects will be funded through individual written quotes.